Job Title: Development Associate

Status: Exempt

Department: Fundraising

Reports to: Head of Individual Giving

Position Overview

The Development Associate supports BVMI’s fundraising efforts by providing essential administrative, logistical, and project management support across donor engagement, events, and development operations. Reporting to the Head of Individual Giving and working closely with the Individual Giving Specialist, this position plays a vital role in ensuring the smooth execution of fundraising activities, events, and donor stewardship. The Development Associate will manage event logistics, support donor communications, and ensure accurate data entry and reporting in support of BVMI’s individual giving and major gifts strategies.

Key Responsibilities

Events:

Partner with the Head of Individual Giving (HIG) and Individual Giving Specialist (IGS) to lead the execution of event fundraising activities.
Manage logistics, production, and vendor coordination for all BVMI fundraising events, including salons, the annual luncheon/gala, and the golf outing.
Manage BVMI’s event software platforms.
Coordinate guest lists, invitations, RSVPs, and event follow-up communications.
Assist with post-event stewardship and donor acknowledgment processes.
Support development of on-site materials and presentations for events.

Major Gifts:

Support execution of donor communications, acknowledgments, and stewardship materials.
Conduct prospect research on individual donors to support cultivation efforts.
Assist the individual giving team with administrative and meeting preparation needs.
Perform accurate and timely data entry, updates, and gift processing in the development database (Bloomerang).
Assist in maintenance of donor files, documentation, and data integrity across all systems.

Donor Stewardship & Communications:

Assist in preparation of donor reports and communication materials.
Help coordinate donor touchpoints, including holiday cards and personalized outreach.
Maintain accurate CRM records and ensure data consistency in Bloomerang.

Administrative & Departmental Support:

Assist with scheduling meetings, preparing agendas, and maintaining calendars for the individual giving team.
Provide administrative support to the Board of Directors as needed.
Support department-wide projects, ensuring smooth day-to-day development operations.
Collaborate with team members to streamline workflows and improve efficiency across the fundraising function.

Qualifications & Requirements

Bachelor’s degree.
1–2+ years of professional experience in development, fundraising, or related nonprofit work.
Strong organizational, communication, and time management skills with meticulous attention to detail.
Proficiency with CRM databases (Bloomerang preferred) and Microsoft Office or Google Workspace.
Experience with event coordination.
Ability to multitask and manage multiple projects in a fast-paced environment.
Collaborative and adaptable team player with a proactive attitude and willingness to learn.
Commitment to BVMI’s mission and values, and the ability to represent the organization with professionalism.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to perform additional duties as requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Bergen Volunteer Medical Initiative

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