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Job Description

Position Overview
This Gifts and Records Specialist is responsible for managing the entry and maintenance of constituent records and the accurate coding, recording, and processing of all charitable donations to the University, including cash, stocks, and gifts-in-kind. The position involves creating and updating biographical data for donors, prospects, corporations, and foundations while ensuring data integrity is maintained.

Key Responsibilities

Oversee the daily operations of gift and records management, establishing processes for recording and receipting charitable donations in compliance with IRS regulations and University policies. This includes generating and mailing pledge reminders, analyzing gift data, and preparing standard and ad hoc giving reports, all while adhering to CASE guidelines.
Manage the accurate and timely processing of various gift types, such as cash, stocks, matching gifts, pledges, donor-advised funds, and deferred gifts. Ensure pledge reminders are produced and mailed within departmental timelines.
Input updates to constituent data, including addresses, demographic information, and relationship links, for individuals and organizations.
Create new biographical entities in the database, including individuals, organizations, and other entities, by researching and analyzing information to ensure all biographical data fields are accurately populated.

Required Qualifications

High school diploma or equivalent
Strong organizational skills with attention to detail and a disciplined approach to managing projects and tasks
Ability to handle multiple tasks in a dynamic, energetic environment

Preferred Qualifications

Undergraduate degree
Experience in higher education fundraising

BU Benefits and Perks

Please check out Butler's Total Rewards website to learn more about our benefit offerings, which include:

Paid Time Off and Holidays:
- 20 days of paid time off (vacation and PTO days) per Fiscal year
- 8 Paid Holidays
  - In addition, a paid Winter Break between Christmas Eve and New Year's Day
- Paid Parental Leave (after 1 year of full-time employment)
Health:
- Comprehensive medical, dental, and vision plans including disability and life insurance programs
Retirement:
- 10% employer contribution after 1 year of full-time employment
Tuition Assistance:
- Tuition Exchange Program for Dependents
- Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
  - Eligibility after 9 months of full-time employment
  - Employees & spouses- undergraduate/graduate degrees
  - Dependents (under age 26)- undergraduate degree
  - Covers tuition only
Butler Facilities Access, Discounts and Perks:
- Access to Butler's on-site fitness facility and libraries for full-time staff and faculty
- LinkedIn Learning Courses
- Free premium subscription to the Calm App
- Free subscription to the WSJ, The Economist, and NYT
- Discount at the College Bookstore
- Discount on select Athletic and Arts/Events Center Performances

About Us

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

Job Info

Job Identification 1273
Job Category Administration
Posting Date 02/19/2025, 08:58 AM
Job Schedule Full time
Locations 4600 Sunset Ave, Indianapolis, IN, 46208, US

Butler University

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Gifts and Records Specialist (1273)