Emery Celli Brinckerhoff Abady Ward & Maazel LLP (www.ecbawm.com) is seeking to hire a Legal Assistant immediately. Currently thirty-four lawyers, the firm is a litigation boutique with a diverse mix of cases in both civil rights and complex commercial litigation. Our civil rights practice focuses on police misconduct, First Amendment rights, election law, employment and housing discrimination, prisoners’ rights, education law, and class action litigation. The firm’s commercial litigation practice serves a broad range of clients, from publicly traded corporations to individuals to small businesses.

The successful candidate will interact with teams of attorneys, paralegals, and legal assistants in managing complex litigation support efforts, and the Operations Manager and Staff Manager to provide administrative and operational support. The candidate must be able to work in a fast-paced environment and handle multiple tasks for 4-5 attorneys, the Operations Manager and the Staff Manager. The candidate must also be willing and able to work overtime as needed. This position requires a commitment to be in the firm’s Rockefeller Center office on all business days and a two-year commitment in the role.

The salary for this position is expected to be between $75,000 and $85,000 per year, not including overtime. The successful candidate will be eligible to receive an annual discretionary bonus and to take part in the firm’s generous benefits program, which includes comprehensive health insurance at no cost to the employee, options for dental and vision insurance, 401(k) profit sharing, and a monthly commuting benefit.

ROLE & RESPONSIBILITIES:

Assist attorneys and managers in all aspects, including but not limited to the following:

Litigation Support

Draft, proof, and edit a wide variety of forms, retainers, correspondence, and legal documents
Arrange and format documents in the appropriate legal format
Manage and update attorney calendars and contacts in Microsoft Outlook
Schedule and coordinate meetings with clients/co-counsel; make necessary reservations
Serve as a point of contact for client communications and relations
Assist attorneys with their time entries
Copy, fax, scan, and file legal documents
Record CLE credits and handle attorney registration/admission processes
Coordinate travel itineraries and hotel accommodations
Support attorneys with confidential personal matters
Answer multi-line phone system and take messages
Prepare exhibits and supporting materials for court appearances, depositions, conferences, and trial
Handle court filings and service
Format legal briefs and prepare tables of contents and tables of authorities
Prepare, send, and follow up on medical records requests
Organize and maintain physical and electronic case files

Administrative Support

Assist with supply management: track inventory, place orders, and maintain stock of office and kitchen supplies
Support daily kitchen prep: restock beverages and snacks, maintain cleanliness and organization
Assist with preparing conference rooms and offices with necessary technology and materials for meetings
Assist with events management including planning, setup/breakdown, managing RSVPs, room bookings, catering, etc.
Assist with occasional early morning/evening facilities tasks

REQUIREMENTS:

Bachelor’s Degree or equivalent experience preferred
A two-year commitment in the role
Three to five years of legal assistant or executive assistant experience
Solid communication and interpersonal skills with a positive, can-do attitude
Excellent customer service skills with a professional demeanor
Ability to be resourceful and proactive when issues arise
Highly organized, strong attention to detail, stellar proofreading skills and adherence to deadlines
Fast and accurate typing, with excellent spelling and transcription skills
Experience working in a fast-paced, team environment
Proficient in Microsoft Products (Word, Excel, Outlook, PowerPoint)
Experience creating a Table of Contents (TOC) and Table of Authorities (TOA)
Ability to multitask, prioritize, and manage time effectively in a busy environment
Experience supporting office administration and administrative responsibilities in a professional setting
Professional discretion and ability to maintain strict confidentiality and handle confidential information
Comfortable lifting up to 25 lbs. and standing for extended periods when assembling materials
Willingness to work overtime as needed

The firm is an equal opportunity employer and encourages people with diverse backgrounds and experiences to apply. Applicants should submit a cover letter, resume, and a list of three references, with all three documents combined into a single PDF, using the following file name convention: “FirstName LastName_ECBAWM Legal Assistant Application.pdf”, and uploaded in the 'Resume' field at the URL link provided.

Applications should be submitted as soon as possible to the attention of The Hiring Committee. No telephone calls, recruiters, or headhunters, please.

The application deadline is May 1, 2026.

Emery Celli Brinckerhoff Abady Ward & Maazel LLP

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