Classification: Non- Exempt, hourly

Hours: Full-time, 40 hours/week

Location: On-site

Salary: $24 - $26 per hour

Position Overview

The Finance & Operations Specialist is responsible for coordinating and executing day-to-day financial operations, ensuring accuracy, strong internal controls, and clear internal visibility. This role serves as the primary internal liaison to the organization’s external accounting team (Gallagher Flynn), supporting communication, document flow, and workflow follow-through.

This position serves as the primary internal support for financial and operational processes, while maintaining organized and audit-ready records. The Specialist supports staff in navigating financial systems and procedures and ensures that financial workflows are consistently followed across the organization.

At King Street Center, this role contributes to operational excellence by ensuring financial and operational systems are clear, reliable, and accessible, supporting staff in their work with youth and families.

Reporting Structure

Reports to: Senior Director of Operations

Supervises: None

Collaborates with: External accounting team, Senior Director of Operations, internal staff

Essential Roles & Duties

Financial Operations & Accounting Support

Serve as the primary internal liaison to the external accounting team, coordinating communication, document requests, and workflow follow-through
Coordinate accounts payable (AP) processes, including invoice intake, coding, and routing for approval through RAMP
Support accounts receivable (AR) processes, including invoicing, tracking receivables, and follow-up on outstanding balances
Partner with staff and managers to ensure timely and accurate expense submissions and approvals
Troubleshoot expense-related questions and support compliance with organizational policies
Maintain and follow established financial workflows, ensuring accuracy, completeness, and alignment with organizational policies and external accounting guidance
Support monthly financial processes by preparing and organizing documentation for the external accounting team
Track and coordinate staff and mentor reimbursements
Ensure proper documentation, coding, and organization of financial records
Maintain accurate, organized, and audit-ready financial files

Staff Financial Support & Systems Guidance

Provide clear guidance to staff on how to follow financial processes, procedures, and tools
Serve as a point of contact for staff questions related to expenses, reimbursements, and financial workflows
Support staff in navigating financial systems such as RAMP and QuickBooks interfaces
Reinforce consistent use of financial systems and adherence to organizational procedures

Administrative Coordination

Receive and sort incoming mail, routing development-related items to the appropriate team
Complete bank deposits for checks prepared and tracked by the Development team
Maintain clear documentation of deposits and provide confirmation to appropriate staff
Support accurate handoff of financial materials between teams

Audit, Compliance & Financial Systems Support

Support audit and 990 preparation by gathering and organizing requested documentation
Maintain organized records to ensure compliance with organizational policies and standard accounting practices
Assist with maintaining and improving internal financial workflows and systems in collaboration with the Senior Director of Operations and accounting team

Operations & Administrative Support

Support general operational tasks that contribute to day-to-day organizational continuity
Assist with cross-team coordination related to financial and operational systems
Provide basic support for system access, timesheets, and operational tools as needed

Decision-Making Scope

Make independent task- related decisions within established processes, policies, and systems
Escalate questions or situations that impact organizational finances, require policy interpretation, or fall outside established workflows

What We’re Looking For

Strong ability to operate within established systems and processes with consistency and accuracy
Strong judgment in knowing when to act independently and when to escalate questions
High attention to detail and ability to manage multiple recurring tasks and deadlines
Comfort working with financial data, systems, and documentation
Ability to communicate clearly with both finance and non-finance staff
A systems-oriented mindset, with an interest in keeping processes organized and accessible
Ability to maintain confidentiality and handle sensitive financial information appropriately

What You’ll Bring

At least 2–3 years of professional experience in finance operations, accounting support, or a related role
Experience supporting day-to-day financial processes such as invoicing, reimbursements, or expense tracking
Experience working with financial systems such as QuickBooks, RAMP, or similar platforms preferred
Experience working in a nonprofit or mission-driven organization preferred
Strong organizational and time management skills with the ability to manage multiple priorities
Strong written and verbal communication skills
Comfort working across finance, operations, and administrative functions

What We Offer

Competitive hourly rate commensurate with experience and skills
A hands-on role supporting the operational backbone of a nonprofit organization
Opportunity to make an immediate impact by improving efficiency, accuracy, and staff experience
Close collaboration with cross-functional teams including Finance, HR, and Operations
Opportunities for professional growth and expanded responsibilities over time
Comprehensive benefits package for eligible staff

To Apply

Candidates should send the following to hr@kingstreetcenter.org:

Resume
Cover letter that includes:
What calls you to work at King Street Center
Description of your experience working with youth from historically underserved populations
Three professional references

(No resume? Please fill out our application form HERE)

The above statements are intended to describe the general nature and level of work to be performed by the individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties as necessary.

King Street Center is an equal opportunity employer. We are committed to fostering an inclusive workplace that reflects and supports the diverse communities we serve. We make all employment decisions without regard to race, color, religion, national origin, ancestry, sex, gender identity or expression, sexual orientation, age, disability, marital status, veteran status, or any other protected characteristic under applicable law.

King Street Center

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