Job Description

Pittsburg State University is accepting applications for a Development Specialist in the Department of Advancement Services. The Development Specialist (also known as the "Gift Processor") plays a vital role in ensuring the accurate, timely, and compliant processing of all charitable contributions received by the Foundation. This position is responsible for safeguarding data integrity within the donor database, maintaining detailed financial and gift records, and ensuring that donors receive proper acknowledgment and tax documentation in accordance with IRS regulations and organizational policies.

Duties and Responsibilities of Position

Gift Processing and Data Entry - 50%

Accurately process and record charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation's database

Confirm proper allocation of funds based on donor intent

Prepare and issue acknowledgment letters, gift receipts, and tax documentation within established timeframes

Compliance and Data Quality - 30%

Ensure all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards

Maintain up-to-date and accurate constituent records in the donor management system

Review supporting documentation to determine gift eligibility for tax deductibility

Uphold data integrity standards through routine audits and validations of gift records

Collaboration and Communication - 10%

Coordinate with Development, Finance, and Donor Relations staff to ensure gifts are correctly categorized and receipted

Respond to internal and external inquiries regarding gift status, documentation, and donor records

Support reconciliation of gift data with Finance during monthly and year-end close processes

Additional Administrative Support - 5%

Assist in documenting and refining gift processing procedures and workflows

Contribute to special projects, reporting, or audit preparation as needed

Other Related Duties - 5%

Perform other duties assigned directly related to the foundation's mission and operations

Education and Experience - Required at Hire and Preferred
Required Education and Experience at Hire -

High School Diploma

At least two years of experience in data entry, accounting support, donation processing, or related administrative work

Demonstrated proficiency in Microsoft Office Suite (especially Excel and Word) and comfort working with databases or CRM systems

Strong attention to detail and accuracy in handling financial and donor information

Ability to maintain confidentiality and work with sensitive donor data

Preferred Education and Experience -

Bachelor's degree in Accounting, Business Administration, Nonprofit Management, or a related field; or four years of relevant experience

Experience working in a nonprofit, foundation, or higher education environment

Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge)

Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles

Experience reconciling financial data and preparing donor acknowledgment letters or receipts

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday - Friday, 8:00 AM - 4:30 PM

Application Documents Required*:

Resume

Cover Letter

Names and Contact Details for three (3) Professional References

*Consolidate into two documents to upload.

Open Until Filled with a first consideration date of October 20, 2025

Search Committee Chair: Colby Watchinski ,cwatchinski@pittstate.edu

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action Employer. We are committed to creating an inclusive environment for all employees.

Pittsburg State University

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