Job Description

Organization Overview:

The South Piedmont Community College Foundation, Inc. is a non-profit organization established to receive tax-exempt contributions to support the mission of the College and the needs of its students. With new strategic initiatives being pursued by the College, the Foundation is facing exciting opportunities and seeks to fill a new position that will be an essential member of the Foundation team that will help shape the future of South Piedmont.

Position Overview:

The Foundation Operations Coordinator is a full-time, non-exempt position that provides essential administrative support to the Foundation staff and coordinates the day-to-day operations of the Foundation. Under the direction of the Vice President of Institutional Excellence, this position is responsible for maintaining accurate financial records of the Foundation, creating and maintaining donor records, and assisting in the preparation of Foundation Board meetings, and fundraising campaigns and events. The Foundation Operations Coordinator position will be located at the Old Charlotte Highway campus, but with expected travel between Union and Anson counties.

This position will work closely with the staff to support the overall fundraising goals of the Foundation.

Essential Duties Summary

Administrative Support:

Provide administrative support to the Vice President of Institutional Excellence and Foundation staff.
Serve as the liaison between the Vice President of Institutional Excellence and the Foundation Board of Directors.
Prepare meeting agendas and materials through Diligent Community, a board management software, for Foundation committee and full Board meetings.
Attend all Board meetings and prepare meeting minutes.
Coordinate Board meeting dates, reserving meeting locations and/or creating meeting links via Zoom, and ensure details are communicated to the Foundation Board and appropriate College and Foundation staff members.
Ensure Board meeting packets are shared in a timely manner to allow Board members ample time to review prior to the meetings.
Maintain the Foundation Board contact list and ensure the information remains updated and accurate.
Monitor the SPCC Foundation email address.
Assist the Director of Advancement as needed with grant related tasks.
* Other duties as assigned by the Vice President of Institutional Excellence in support of the mission of the organization.

Database Management:

Maintain the donor database ensuring accuracy and confidentiality.
Generate various queries and reports as requested by the Foundation staff.

Financial Support:

Coordinate accounts receivable and accounts payable processes in collaboration with the CPA firm.
Assist with the annual financial audit as needed.
Share the monthly bank statement with the Board Treasurer/Finance Committee Chair for review.
Assist in adding/removing signers from bank accounts as needed.
Prepare donor scholarship reports annually, and as requested in collaboration with the CPA firm.

Fundraising Support:

Assist the Director of Community Outreach and Engagement as needed with fundraising campaigns and events as well as the scholarship recognition luncheon.
Collaborate with the Financial Aid department to award scholarships to students through AwardSpring, a scholarship management software, for Fall and Spring cycles.

Required Qualifications

Associate's degree or equivalent;
Highly proficient in Microsoft Office Suite;
Demonstrate a positive and professional attitude, and have strong interpersonal skills;
Experience maintaining and/or updating databases, dashboards, systems, or processes;
Strong written and verbal communication skills;
Ability to coordinate many projects simultaneously with attention to detail;
Ability to problem solve and think independently;
Ability to work in a fast-paced environment

Preferred Qualifications

Experience with customer relationship management (CRM) software such as eTapestry, Salesforce, or Raiser's Edge;
Experience with non-profit organizations and fundraising, preferably within education;
2 years' experience in an administrative support role

Posting Number: JP00667FY17-18

South Piedmont Community College

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Foundation Operations Coordinator