Posting Number: req24209

Department: Administration and Athletics

Location: Tucson Campus

Address: 1 National Championship Drive, Tucson, AZ 85721 USA

Position Highlights

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics, fostering a culture of integrity, innovation, and student-athlete success.

We invite you to apply for the role of Alumni Relations Professional. This role builds and maintains relationships with alumni letterwinners to promote the University and the Athletic Department, responding to various letterwinner requests, and develops, conducts, and promotes letterwinner programs and services.

This position requires the ability to work a flexible schedule, including nights and weekends, and travel as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

Assist with the coordination and setup of strategic letterwinner engagement events throughout the year for the Athletic Department.
Support the execution of special events ranging from 20-1000+ guests sponsored by ICA (Wildcat Club, A-Club, and all other Departmental events) by helping with logistics such as decorations, menus, volunteers, clean up, set-up, reservations, and basic communications under the guidance of senior staff.
Provide general support for events held in Tucson or outside of Arizona to help foster engagement with alumni across the country.
Assist in coordinating with outside vendors, such as hotels, printers, caterers, and entertainment as directed by event leads.
Assist with coordinating engagement opportunities for letterwinners across the Athletic Department by supporting live and virtual career networking events to connect current student-athletes with letterwinners.
Provide logistical and event support for general community relations and heritage efforts for ICA, including non-profit tabling and related outreach activities.
Help with the coordination and hospitality for former student-athletes and participants (including walk-on athletes, coaches, managers, cheerleaders, and mascots) during campus visits.
Assist in the execution of communication strategies for the A-Club by supporting tasks related to newsletters, social media posts, and other publications under the direction of a supervisor.
Provide support for email communications using the Eloqua system, including following templates and assisting in list management under supervision.
Assist with content posting and managing basic interactions on social media accounts as directed by the supervisor.
Support the creation of content for letterwinner profiles by compiling information and assisting in the drafting of short articles or posts under supervision.
Assist with data entry tasks to update alumni and participant information in the database systems under the guidance of senior staff.
Provide support in the creation of content for digital platforms and social media, following established guidelines and templates.
Support the data entry process for letterwinner awards and program participants, ensuring accuracy and completeness with oversight.
Inform current Arizona student-athletes about the history and heritage of Arizona Athletics and the A-Club and work in collaboration with the C.A.T.S. Student-Athlete Development department on programming.
Coordinate Letterwinner display updates in the museum.
Coordinate and update the Athletics department Sports Hall of Fame database and update annually in collaboration with Communication Services department.
Assist with collecting current and former student-athlete photo releases.
Receive and facilitate any letterwinner photo and video requests.
Assist with managing Alumni letterwinner pages on the Athletics website.
Budget accountability.
Additional duties as assigned.

Knowledge, Skills and Abilities

Demonstrated project management, communication, and organizational skills.
Strong interpersonal skills in developing and maintaining good working relationships and teamwork.
Ability to solve problems and make good decision while being an effective team player.
Proficient knowledge of computer skills such as Word, PowerPoint, Excel.
Excellent verbal and written communication skills.
Ability to multi-task with frequent interruptions.
Dedication and motivation to initiate, lead and support value-added projects.
Meticulous attention to detail.
Knowledge of position related NCAA, Big 12, and University of Arizona rules and compliance.
Self-motivated, results-oriented, and has a positive demeanor.
Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects.
Demonstrated ability to communicate effectively with individuals at all organizational levels and project a positive, professional attitude.

This job posting reflects the general nature andlevel of work expected of the selected candidate(s). It is not intended to bean exhaustive list of all duties and responsibilities. The institution reservesthe right to amend or update this description as organizational priorities andinstitutional needs evolve.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through experience required.
1 year of relevant work experience required.

Preferred Qualifications

Experience developing alumni engagement programs.
Experience with Constituent Relationship Management Software.
Ability to learn new software.
Experience in a higher education setting.
Former Letterwinner.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40 + nights and weekends

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Athletics

Benefits Eligible: Yes - Full Benefits

Rate of Pay: Depends on Experience

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

PC1

Job Family

Alumni Relations

Job Function

University Advancement

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Megan O'Leary
Assistant Athletic Director, Donor Services and Special Events
moleary@arizona.edu>br>520-621-2043

Open Until Filled: Yes

Documents Needed to Apply: Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant

Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.

1. Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations?

2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketball or junior college student) in the sport of men's basketball, women's basketball or football or have any other type of association with any prospective student-athlete in the sports of men's basketball, women's basketball or football? If yes, please explain.

5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.

6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball or women's basketball might render your application ineligible for consideration?

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

The University of Arizona

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