Job Type: time type Full time

Job Number: JR102962

Location: Jacksonville

Department

UDAE Development Officers

Compensation

$21.55 to Negotiable Hourly

General Description / Primary Purpose:

The Administrative Specialist will support the University Development and Alumni Engagement (UDAE) division.

Job Function:

Responsibilities include, but are not limited to:

Direct interaction with high-level donors, prospects, organizations, foundations, UNF Foundation Board members, volunteers, University's VPs, Deans, Department Heads, etc.
Tracking and routing of all proposals and gift agreements prepared by members of UDAE, including the Vice President, Assistant Vice Presidents, and all Directors of Development, from their inception until finalization.
Makes arrangements and reimbursement for travel expenses for the VP and AVP.
High level of internal interaction with University senior-level administration, including the President, VPs, Deans, etc.
Frequent external contact with Foundation Board members, donors, prospective donors, and community leaders.
Coordinate the implementation and administration of departmental processes and/or programs.
Recommend policies and procedures changes to ensure better coordination of departmental programs.
Works collaboratively with university staff to ensure UDAE programs' success.
Assist in the preparation & delivery of workshops and training programs.
Responsible for maintaining a high degree of confidentiality with respect to donors.
Assist with organizing Foundation Board Meetings and the Executive Committee.
Forge strong working relationships and instill confidence and trust among donors, alumni, parents, and friends of the University of North Florida.

Event, Meeting, and Training Planning:

Coordinate events, meetings, and workshops for high-visibility donors, volunteers, and prospective donors.
Coordinate Alumni Hall facility utilization by campus and external clients.
Works collaboratively with university staff to ensure event and meeting success.
Plan, organize, and execute events and special programs, including, but not limited to:
UNF Foundation Board Executive Committee
UNF Foundation Full Board Meeting
UDAE PTS Meetings
UDAE Quarterly reviews and PME Meetings for all fundraising staff
UDAE Staff Meetings, Retreats, and Training Meetings

UNF Foundation Board/Donor/Prospect Work:

Primary point of contact for UNF Foundation Board
Primary point of contact for UNF Executive Committee
Assist with the preparation of Presidential briefing memos for donor meetings
Collaborate with other campus departments in projects/initiatives managed by UDAE.
Assist in the creation of a comprehensive stewardship and donor relations strategy to ensure UNF Foundation Board members are adequately thanked and engaged

Budget Coordination:

Assists in the development and implementation of departmental processes and/or programs.
Aids with the financial analysis of department budgets.
Budgetary management overview to maximize the effectiveness of resources directly related to the office of the VP for University Development and Alumni Engagement.
Reconcile expenditures of E&G and Foundation budgeted funds.
Submit expense reimbursements and invoices for payments.

During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.

Required Qualifications

Bachelor's degree or a high school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Required documents to be uploaded:
1. Cover Letter
2. Resume

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

University of North Florida

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