Data Entry Technician

DEPARTMENT: Institutional Advancement

POSITION STATUS: Part-Time (12-month)

POSITION REPORTS TO: Director of Advancement Services

MISSION:

The University of Saint Francis offers formation of the whole person by providing an encounter with the heart and mind of Jesus Christ so that God, who is Love, may be loved. Through our Catholic identity, Franciscan charism, and liberal arts tradition, we prepare students for personal and professional lives of virtue, service, and joy.

USF core values are the standards of behavior for every member of the university. They reflect those of the Sisters of Saint Francis of Perpetual Adoration and bring their charism to the university.

Ceaseless Adoration - We adore God and interact with others in a way that honors His Presence.
Generous Love - we spend time in community, give of ourselves, and accept help from others.
Franciscan Joy - we delight in the simple things and give thanks in all circumstances.

The University of Saint Francis promotes and celebrates the Catholic identity and Franciscan charism of the institution with an invitation to students, faculty and staff of all faiths. This God-centered and student-focused approach invites all employees to be a part of the formation of the whole person (students and colleagues) in a learning and working environment where character development and faith formation are as essential as academic achievement. Molding well-rounded, faith-filled, ethical leaders is the essence of the university's approach and all employees are expected to engage in a way that fulfills and furthers the mission.

JOB SUMMARY:

Data Entry Technician plays a foundational role in supporting the success of the Office of Institutional Advancement (IA). Persons in this role have primary responsibility for data entry and their work impacts the decision making and planning of others. They also assist the IA department with a variety of other office duties. This is primarily an internal facing customer service position and attention to detail, timely service, accurate entry and a can-do attitude are important factors for success. The Data Entry Technician reports to the Director of Advancement Services. This position must demonstrate willingness and ability to support and actively contribute to the Catholic and Franciscan mission and values of the university.

Major Responsibilities/Activities

Maintains and updates computer files involving donors, gifts, alumni, and fundraising events as well as projects to insure accurate and complete data collection, organization, and retrieval.
Maintains record keeping and filing systems.
Performs receipting, check processing, and financial reporting functions, as required.
Works with and guides work study students.
May attend in-service as directed to update knowledge and skills.
Performs other related duties as assigned.

USF WAY:

University of Saint Francis (USF) employees demonstrate a commitment to the University's mission and support of its Catholic and Franciscan traditions. Employees provide the intellect, empathy, and ability to serve our students and community. The USF Way of serving is a source of pride for many employees. To provide a consistently high level of quality experience across our university, we provide the following service expectations for all employees. These standards have been tailored by position and responsibilities and are incorporated into performance evaluations.

Standard #1: Provide opportunities for deeper conversations, prayer, and reflection.

Standard #2: Utilize best practices in communication and service.

Apply care to your words and deeds to ensure respect for others.
Commit to follow through without exception and with quality.
Offer additional assistance after serving as in, "How else may I assist you?"
Respond promptly, whether in person, via phone, or email.

Standard #3: Recognize and celebrate milestones and achievements.

Standard #4: Use resources wisely and support green initiatives.

MINIMUM QUALIFICATIONS:

Education

Minimum of an associate's degree or its equivalent required; degree in a business related major preferred.

Experience

A minimum of two years' experience in providing office support required.
Course work or training in office operations including typing, office procedures, and word processing, course work or computer training.
Data entry experience required.
Accounts receivable/payable experience is helpful, but not required.

Knowledge and Skills:

Demonstrates well-developed knowledge of office operations, policies and procedures and business communications.
Demonstrates well-developed knowledge of computers and office equipment. Skilled in use of Microsoft Office Suite and the ability to learn new and complex software systems.
Database and/or CRM (customer relationship management) knowledge helpful.
Demonstrates well-developed interpersonal and communications skills, both verbal and written, to effectively interact with all students, faculty, and staff of the university.
Requires a team attitude and ability to work independently and accurately.
Must be detail oriented, self-motivated, and able to follow-through and complete tasks.
Must be capable of handling confidential material and projecting professionalism.
Must be able to interpret source material, think critically and make routine judgments.
Possess the ability to read, understand and follow written and verbal instruction.

University of Saint Francis

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Data Entry Technician