PREAMBLE:

Vancouver College (VC), established in 1922, is the only K-12 independent Catholic boys school in British Columbia. With over 1,000 students, the school is well known for its spiritual program, outstanding academics and expansive co-curricular program.

The school’s new campus and revitalized facilities, completed in 2020, serve as a testament to the ongoing support provided by generations of families, alumni, staff, and friends. We are committed to developing young men academically, emotionally, athletically, and spiritually – preparing students for lives dedicated to faith, excellence and service to others. We are able to do this thanks to the combined generosity of those who came before us, and the philanthropic support of our donors today.

ROLE SNAPSHOT:

The Advancement Services Officer is an integral member of VC’s Advancement Team. This role is responsible for all aspects of donor data management with an eye to ensuring the department's CRM is up to date and accurate and able to support key functions - including the production of lists and reports needed for events, data-informed decision making, prospect identification and donor pipeline development.

ROLES AND RESPONSIBILITIES:

VC’s Advancement Office is seeking a dynamic team member to serve in the role of Advancement Services Officer, whose primary responsibilities include:

Data Integrity:

Ensuring the development and management of information on prospective and current donors through oversight of the school’s fundraising database (Raisers Edge / RENXT) and all related business processes and systems
Managing Vancouver College’s direct response program
Ensure all data management practices align with fundraising best practices, Vancouver College guidelines and provincial privacy regulations
Create and update constituent records relative to the processing of donations and the collection of donor information
Maintain clean, accurate and up-to-date donor records using Raisers Edge/ RENXT
Coordinate the interface between the finance, registrar and advancement offices and related data sources - including: Raiser’s Edge/RNEXT, Online Express, Quickbooks and Trellis

Reports / Analytics:

Create queries, generate lists and perform donor analysis
Provide information management support for all fundraising and donor engagement activity
Prepare and maintain accurate donor recognition lists
Support the identification of new donor prospects to ensure the ongoing development, expansion and renewal of the donor base
Prepare detailed and up-to-date research briefings on donor prospects
Analyze and report on the results of fundraising appeals and campaigns

Donor Service / Stakeholder Engagement:

Supporting the planning and execution of advancement-initiated activities and events
Correspond with donors on the coordination of pledge and recurring gift payments
Generate charitable tax receipts and ensure CRA compliance
Prepare and manage online donation forms and automated receipting
Prepare and reconcile monthly and adhoc financial reports
Manage event registration systems, process payments and prepare related reports and correspondence
Support the delivery of donor stewardship and recognition via coordination of timely and appropriate donor correspondence.
Support alumni relations and parent association information needs

Other:

Occasionally required to work outside regular office hours to support advancement events and activities.
Perform other duties as assigned by the Director of Advancement.

EDUCATION / EXPERIENCE:

A degree or diploma in computer science, information systems, data management, business and three or more years experience working in a fundraising / advancement environment, preferably in database management or annual giving, or an equivalent combination of experience and education.
Strong data management skills - including experience working with fundraising CRMs to manage develop and manage donor pipelines, tax receipts, lists, financial and analytical reports
Experience working with the following platforms a definite asset - Raisers Edge / RENXT, Trellis, Quickbooks and Online Express
Solid understanding of fundraising principles and data management best practices
Strong track record in effective constituent segmentation and in integrating annual giving into an overall advancement program.
Proficiency with Microsoft Office programs (experience performing mail merges an asset) Experience with web-based applications and payment services.
Experience working with sensitive information and the ability to maintain strict confidentiality.

SKILLS / ABILITIES:

Respect for and comfort working within a Catholic, faith-based environment
Exceptional accuracy and keen attention to detail
Excellent interpersonal skills and the ability to relate and communicate with a broad range of donors, volunteers, and colleagues
Self motivated, results-oriented and goal-driven
Strong problem solving skills
Ability to work independently within the context of a team environment
Flexible in approaching complex situations and relationships
Excellent written and oral communication skills
Strong analytical skills, including the ability to interpret data
Ability to effectively manage multiple projects and priorities
Second language proficiency in Mandarin is an asset.

BENEFITS:

Salary range: $58,000 - $70,000 per year.

Position Type: Full-time.

Compensation: Generous compensation package, including paid vacation (commiserate with years of service), extended health and dental and a pension plan.

Application deadline: We are accepting rolling applications until the position is filled.

Check the status of the search process here

Vancouver College

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Advancement Services Officer