Job Description

The Advancement Associate provides comprehensive administrative support to the Chief Advancement Officer (CAO) and the Corps and Cadets Advancement Team. Responsibilities include coordinating administrative functions such as public engagement, travel arrangements, scheduling meetings and appointments, and processing memoranda. The role also involves entering donor contacts and plans into the AIMS fundraising database, composing follow-up correspondence with donors, volunteers, and staff, and responding to inquiries by providing information, conducting research, or referring to appropriate offices.

Additional duties include drafting, editing, and coordinating mass mailings to key constituencies; representing the department by welcoming guests and answering calls from donors and university executives in a professional and courteous manner; and supporting stewardship efforts and events for the Virginia Tech Corps of Cadets. The Advancement Associate also assists with broader advancement events as needed. This position reports directly to the Chief Advancement Officer for the Virginia Tech Corps of Cadets.

Required Qualifications

Administrative Background:
Experience in providing administrative support to multiple individuals in an academic or professional office environment.

Financial Operations:
Experience with budgeting, bookkeeping, and financial record-keeping.

Technical Skills:
Advanced proficiency working in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Critical Thinking:
Demonstrated ability to work independently and make well-informed decisions using sound judgment and analytical reasoning.

Professional Integrity:
Trusted to manage confidential information with discretion, sensitivity, and a high degree of care.

Communications:
Demonstrated excellence in written communication, with the ability to craft clear, professional correspondence. Strong verbal and interpersonal skills, with a polished and professional demeanor with various stakeholders and diverse interest groups.

Task Management:
Skilled in maintaining accuracy while effectively prioritizing tasks in a fast-paced environment. Proven ability to manage competing deadlines and deliver results efficiently.

Preferred Qualifications

Educational Background:
Bachelor's degree in a related field or an equivalent combination of education and experience.

Organizational Knowledge:
Familiarity with higher education, fundraising, or nonprofit organizational structures, policies, and procedures.

Logical Reasoning;
Proven ability to anticipate needs and proactively resolve issues.

Technical Skills:
Experience working with large relational databases, such as Blackbaud CRM products.

Pay Band

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

36,000-38,000

Hours per week

Review Date

10/24/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

Applicants must be authorized to work in the U.S. without the need for visa sponsorship now or in the future.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Leketa Miller at leketa@vt.edu during regular business hours at least 10 business days prior to the event.

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Advancement Associate