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Job History. ** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummarySummary: The Assistant Director, Reunions Program is responsible for managing 5-6 different reunion classes which includes building broad based reunion committees by identifying key donors and volunteers, as well as new donors, class leaders, and connected alumni that will provide representation for all the different class segments. The Assistant Director will help lead the Reunions Program and work closely with the Reunion Team members and Development colleagues on all aspects of class reunions.
*Applications for this position will be accepted through February 16, 2025.
Job DescriptionEssential Functions:- Builds robust reunion cohorts that will encourage their classmates' attendance at Homecoming and participation in the reunion class campaign.
- Solicits reunion volunteers to make a reunion campaign gift.
- Identifies prospects for Giving Society asks and partners with Development for alumni in WAKECommunities or who are managed prospects.
- Works with Reunion Team members to develop strategy for participation in each class through target messaging, use of Gravity, or incentives.
- Assists volunteers with their outreach efforts to encourage attendance for Homecoming and Reunion Weekend, supporting the class campaign, and updating contact information for reunion alumni.
- Partners with Wake Forest Fund on scheduling reunion solicitations throughout the year as well as on Deacs Day of Giving.
- Provides regular training and communications with reunion volunteers through Zoom committee calls, meeting notes, group and personal emails, phone calls and personal visits based on best practices for each generation.
- Makes reunion outreach efforts and reunion weekend a WOW experience for volunteers in order to create connection with their peers as well as with the university.
- Works with the reunion team to create opportunities for exclusive access to information, campus leaders, and places on campus.
- Runs weekly reunion giving and pledge reports and updates websites with information.
- Manages the 50+ Reunion Class Facebook pages - requests to join, policing inappropriate posts, adding new content and images throughout the year. Works with committee members to be social media ambassadors.
- Works with the reunion team to develop innovative ways to reach alumni through the various social media platforms, incentives and mailers.
- Works with the reunion team and University Marketing and Communications on a suite of reunion graphics for mailers and headers.
- Works with the reunion team to develop a virtual volunteer toolbox and resource kit for all reunion volunteers.
- Creates bi-annual class honor rolls.
- Identifies and elevates reunion volunteers for other volunteer opportunities.
- Uses WakeNetwork and DAD to manage class member selections and assist with assignments.
- Updates and/or creates appropriate training materials for reunion volunteers.
- Creates a communication plan for the reunion classes with a combination of direct mail, email, and peer-to-peer outreach.
- Thinks creatively on ways to update contact information for reunion alumni.
- Works with other team members on the event planning process for Homecoming and Reunion Weekend.
- Updates Homecoming tasks in Clickup.
- Creates reunion volunteer onboarding and reunion campaign workflow in Clickup.
- Supports all other work within the Philanthropic Engagement team as needed.
- Maintains knowledge of institutional fundraising priorities.
- Have high standards for your work and are proud to contribute to a mission-driven organization
- Contributes to a transparent and equitable organizational culture where ethical and equity policies and practices are understood and lived out by all staff
- Have a passion for workplace diversity and inclusion
- Get excited about the prospect of joining a team that is making a difference in people's lives every day
Required Education, Knowledge, Skills and Abilities:- Bachelor's degree with three to five years of relevant experience.
- Ability to manage multiple projects concurrently; able to execute existing projects while managing and responding to urgent opportunities.
- Nimble in the face of changing priorities and circumstances.
- Self-starter; entrepreneurial and creative in formulating and executing ideas, opportunities and strategies. Ability to think independently and anticipate the next steps.
- Ability to learn and work inside project management systems.
- Strong interpersonal, organizational, and management skills.
- Service-oriented; delights in providing remarkable, memorable customer service designed to strengthen relationships.
- Ability to work collegially and collaboratively with colleagues and partners.
- Ability to work independently and as part of a team.
- Ability to work within a budget.
- Must be able to meet the requirements of the University's automobile insurance policy.
- The ability to work some evenings and weekends and to travel as necessary.
- Ability to maintain confidentiality pertaining to information contained in donor records and system data.
- Superior judgment, a strong work ethic, and keen attention to detail.
- Proficiency in Microsoft and Google products, as well as the ability to learn and use Advancement systems (DAD, Advisor, OnBase, BBIS etc.)
- Commitment to equity, particularly racial equity, with a willingness to learn about it and integrate it into all aspects of the work.
- Respect for the dignity and abilities of all people.
Accountabilities: - Responsible for own work.
Physical Requirements and Environmental Conditions:Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. No adverse environmental conditions expected.
Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.
Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.
Additional Job DescriptionIn University Advancement, we believe in equity, not just equality. We understand that in order to develop a fully engaged constituency; individuals must receive equitable treatment instead of equal treatment. Establishing equality means treating everyone the same. Equity necessitates transforming our community to meet the needs, interests and cultural norms of our University Advancement staff.
Authentic and transparent engagement and collaboration from all groups and individuals is at the foundation of University Advancement at Wake Forest University. We aspire to be an exemplar for belonging and inclusion where personal and team achievements are realized and celebrated. University Advancement approaches each moment with sincere gratitude, deep and abiding respect, unwavering optimism, profound humbleness, and an eye to learn something new. Our yesterday has shaped us, our today molds us, and together, our tomorrow at University Advancement and Wake Forest University creates an opportunity for aspirations and inspiration for all generations.
Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet all requirements listed in the job description. In University Advancement at Wake Forest University, we are dedicated to building a diverse, inclusive and authentic workplace. If this role appeals to you, but your past experience doesn't align perfectly with every qualification on the job description, we encourage you to apply. You may be just the right candidate for this or other roles.
Time Type RequirementFull time
Note to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
