Job Number: R0005093
Job DescriptionDepartment:Class Giving and Programs
Job Summary:The assistant/associate director manages a portfolio of annual giving prospects for a range of reunion classes, collaborates with advancement marketing and communications and other colleagues to develop multichannel annual giving campaigns, and engages a diverse network of alumni volunteers to facilitate peer-to-peer solicitations in support of a 40% participation goal, a $11M+annual giving revenue goal, and demonstrated increase of scores in a newly implemented engagement index.
This role collaboratively drives Advancement's efforts to grow and transform the traditional annual giving volunteer structure and expand Colby's engagement efforts. As a highly visible representative of the College, the assistant/associate director possesses a deep appreciation for the liberal arts college experience, and a strong personal commitment to Colby's core values.
Essential Functions and Responsibilities
To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned. .
Direct and facilitate class giving and programs for assigned class range:
Set annual class dollar and participation goals and support class committees in reaching annual goals.
Develop engagement strategies to mobilize volunteers in an effort to increase connections with the College to promote and foster a sense of pride among alumni classes and affinities.
Help collaborate and staff cohort-based event programming (virtual and in-person), including homecoming, regional events, reunion; may include event planning and RSVP management.
Create and manage class and affinity-based solicitations within the context of the Colby Fund including giving days, micro campaigns, and digital/press appeals.
Recruit, cultivate, and steward class volunteers, travel as needed.
Coordinate and develop solicitation materials including emails, notes, texts, trainings, and thank you messaging for volunteers.
Management of a portfolio via prospecting (including virtual and in-person donor visits) and reaching an annual meeting goal for the purposes of assessment, cultivation, solicitation, stewardship and engagement.
Data management through excel and google sheets, raiser's edge and givecampus.
Engage class volunteers regularly; provide guidance and direction to increase the growth of their alumni volunteer base and boost Colby fund participation through direct peer-to-peer contact.
Develop and maintain relationships with leaders of assigned alumni cohorts.
Collaborate with colleagues across Advancement, including Engagement, Marketing and Communications, and Advancement Operations to identify additional points of evaluation, metrics, and analyses necessary for the effective assessment and management of assigned cohorts.
Contribute to efforts to foster growth and change in volunteer areas key to the mission of the College, including developing new protocols to reintroduce clearly defined expectations for volunteers, implement streamlined communication processes, and engage volunteers througout the year beyond the traditional solicitation calendar cycle.
Position Qualifications
Minimum Qualifications:
Education and/or experience:
Bachelor's degree or the equivalent in education and experience.
1-3 years of experience in Advancement or closely related field with proven experience creating and growing alumni engagement programs.
Experience working with staff and volunteers, the ability to manage complex relationships, and proven collaboration and teamwork skills to leverage activities, initiatives, and programs for multiple purposes.
Demonstrated ability to think strategically and long-term while successfully attending to more immediate goals and tasks; strong critical thinking and problem-solving skills.
Exceptional organizational skills, ability to consistently meet simultaneous deadlines and follow-through on assignments in a timely manner, and attention to detail.
Able to handle confidential information tactfully and exercise discretion.
Strong, self-motivated work ethic; flexibility; and proven capability to work both independently and collaboratively and constructively as a member of a diverse community.
Highly developed computer skills including extensive experience using Microsoft Office Suite, Google Suite, email, web, and database applications, as well as an interest in and ability to learn new computer programs with ease and in a self-guided manner; experience with fundraising software.
A focus on teamwork, collaborative leadership, strategic thinking, workflow and effectively managing time and multiple tasks are essential.
Willingness to travel and to work hours outside of normal working day (i.e. nights and weekends).
Candidates must thrive in a fast-paced office environment; an entrepreneurial spirit and a positive attitude.
Appreciation of Colby's mission and the ability to effectively communicate it.
Valid driver's license required and must meet the College's Fleet Safety Policy requirements.
Preferred Qualifications:
Physical/Mental Demands
The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To successfully perform the essential functions of this position, an employee must be able to maintain appropriate confidentiality with regard to employee data, documents, issues, etc., and respect privacy needs of employees and past employees with regard to the same.
The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.
There may be occurrences of employees, past employees, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.
While performing the essential duties of this position, an employee would frequently be required to move around the office space as well as within hallways, meeting rooms, and other parts of the campus facilities.
There may be multiple/daily instances of prolonged personal computer use which would include keyboard and/or mouse usage as well as viewing a computer monitor.
An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.
Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.
The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well.
The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds.
To Apply:
Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please upload a cover letter and resume to your application.
