Job Number: R0005813
At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).
Job Description
Position Summary
The Administrative Assistant provides administrative support to the Principal Gifts frontline fundraisers to assist them in their outreach to and solicitation of gifts from the College's strongest potential supporters.
Primary Position Responsibilities
Coordinates travel planning and meeting scheduling, drafts briefings, and enters debriefing reports.
Assists with electronic and printed correspondence to donors and prospective donors, as well as internal communications among colleagues; and assists other team members collegially.
Manages data and reports to track, produce, and distribute, in a timely way, accurate lists about prospects, prospect and donor visits, etc.
Completes prospect coding, tracking all donor activity including visits, phone conversations, and correspondence in the Development database (Affinaquest).
Coordinates all necessary material for complex high-level briefings including detailed itineraries, research, briefings, and relevant attachments.
Assists in the planning, tracking, and execution of a full range of high-level cultivation, donor engagement, stewardship, and thank-you events.
Creates project action items and production timelines; coordinates with fundraisers to assist in the development of briefings.
Completes donor event participation tracking in Affinaquest.
Produces reports summarizing event participation and other event reporting as required.
Completes expense reports and ensures that appropriate reimbursements are made; reconciles expense statements.
Assists other Development Office administrative assistants as needed in a collegial and team-oriented fashion.
Works on other projects and duties as assigned.
The Administrative Assistant supports all activities involved with the cultivation, solicitation, and stewardship of prospects and donors. Provides high quality work in a fast-paced environment with multiple competing deadlines, exercising the utmost discretion at all times.
Basic Qualifications
Performance Profile
Judgment - exercise good judgment and high level of discretion/diplomacy when managing correspondence, calendar/meeting requests, and building relationships
Accuracy - high level of accuracy on all calendar, travel, budget, and communication efforts/details
Efficiency - strong work ethic, initiative, and ability to problem-solve effectively and juggle multiple demands efficiently and in a timely manner
Initiative - proactive, confident in taking responsibility, decisive
Customer Service - provide excellent customer service to all colleagues, campus partners, internal and external stakeholders
Collaboration - work effectively with colleagues; represent the Development Office in a positive, professional, and collegial manner.
Education Required
Bachelor's degree preferred. High school diploma required.
Experience Required
Two or more years of progressive administrative experience is preferred. Experience in an educational setting is preferred but not required.
Skills and Abilities
Excellent oral and written communication skills.
Excellent organizational skills and keen attention to detail.
Excellent interpersonal skills, including poise, professionalism, and discretion with confidential information.
Strong computer and office software skills.
Affinity for customer relations management (CRM) databases and data entry.
Ability to handle numerous and concurrent tasks with varied and specific deadlines.
The ability to collaborate, as well as to work independently and proactively in a fast-paced environment are essential.
Ability to work remotely and to support staff who work both on campus and remotely.
Company Description
Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.
Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.
Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!
Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.
