Job TitleDirector of Advancement Services
AgencyPrairie View A&M University
DepartmentVice President for University Advancement
Proposed Minimum SalaryCommensurate
Job LocationPrairie View, Texas
Job TypeStaff
Job DescriptionThe Director of Advancement Services plays a vital role in supporting the fundraising and alumni relations efforts of Prairie View A&M University. This leadership position is responsible for managing the advancement services team, overseeing the integrity and security of the university's donor database, and ensuring the effectiveness of gift processing, data management, and reporting systems. The Director will work closely with the Vice President for University Advancement and other team members to implement strategies that support the university's strategic goals.
Responsibilities:Database Management: - Oversee the maintenance, accuracy, and integrity of the donor and alumni database (such as Raiser's Edge or a similar CRM system).
- Develop and enforce data entry standards and protocols to ensure data quality.
- Conduct regular data audits and cleanups to maintain database accuracy.
Gift Processing and Acknowledgment: - Supervise the accurate and timely processing of all charitable gifts and pledges.
- Ensure prompt and personalized acknowledgment of donor gifts, including the production and distribution of acknowledgment letters.
- Manage matching gift processes and other related donor recognition programs.
Reporting and Analytics: - Develop and generate regular and ad-hoc reports to support fundraising and alumni engagement strategies.
- Analyze data to identify trends, opportunities, and areas for improvement.
- Provide insights and recommendations to the advancement team based on data analysis.
Donor Stewardship and Relations: - Oversee donor stewardship activities to ensure effective communication and relationship building with donors.
- Manage donor recognition programs and events.
- Ensure compliance with donor intent and maintain records of donor agreements and correspondence.
Systems and Technology: - Evaluate and implement new technologies and systems to improve advancement operations.
- Train advancement staff on database and system use.
- Collaborate with IT and other departments to integrate advancement systems with university-wide technology solutions.
Team Leadership and Management: - Lead and manage the advancement services team, providing guidance, support, and professional development opportunities.
- Foster a collaborative and efficient work environment.
- Set performance goals and conduct regular performance evaluations for team members.
- Performs other duties as assigned.
Required Education and Experience:- Bachelor's degree in a related field.
- Minimum of five years of experience in advancement services, data management, or a related area, preferably in a higher education setting.
Preferred Qualifications:- Advanced degree preferred.
- Proficiency with donor database systems (e.g., Raiser's Edge) and other advancement technologies.
- Strong analytical skills and experience with data reporting and analysis.
- Excellent organizational and project management skills.
- Strong communication and interpersonal skills.
- Ability to work collaboratively and lead a team effectively.
- High level of integrity and commitment to maintaining confidentiality of donor information.
Job Posting Close Date: Required Attachments: Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
- Resume or Curriculum Vitae
Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or
jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
