This role will work directly for CLASI and will not be an employee of Working Families.
About CLASI
Community Labor Administrative Services, Inc. is a non-stock not-for profit company offering a range of administrative services to a wide portfolio of clients in both the Non-Profit Sector and the world of American Progressive Politics.
Community Labor Administrative Services, Inc. (CLASI) is seeking a dedicated Junior Accountant to join our finance department. This role provides an exciting opportunity to support day-to-day operations, manage accounts payable, and contribute to compliance reporting for our diverse portfolio of clients.
Essential Duties & Responsibilities
- Identify and recommend process improvements within the Accounts Payable function to enhance efficiency and accuracy.
- Participate in the implementation of new or upgraded Accounts Payable systems or software.
- Assist in documenting and updating Accounts Payable procedures and workflows.
- Contribute to the reduction of processing errors and payment delays.
- Review, coordinate, and obtain approvals to prepare nationwide/project-wide accounts payable invoices for payment processing. Code and/or input for payment. (G/L Code, Department/Campaign/Region/Funding).
- Enter/Upload all Accounts Payable items into the accounting database, FundEZ.
- Review and process expense reports utilizing Certify software or similar AP/Expense platform.
- Assist in the monthly reconciliation of all AP entries to the General Ledger, ensuring accuracy and consistency.
- Review all debit card authorizations form submissions to the Finance department for proper approvals and back-up documentation. If necessary, communicate with staff members concerning deficiencies in approvals or back-up.
- Maintain Finance Department’s Accounts Payable digital filing system, including recording information for vendors and contractors, including assisting in the collection of W9s, maintaining organized vendor files, and debit card disbursements for all companies.
- Maintain positive relationships with vendors, responding to inquiries promptly and professionally.
- Assist Finance team with all monthly budget versus actual reports and prompt response to questions from regional Directors and Project leads.
- Provide support as needed for internal and external audits.
- Deposit checks at 77 Sands Street semi-weekly, ensuring accurate and timely financial transactions.
- Assist the Finance and Compliance teams with additional tasks as needed.
Skills and Qualifications
- Minimum 3 years Accounts Payable experience required
- Attention to Detail: Strong observation skills and keen attention to detail for effective account reconciliation.
- Problem-Solving: Ability to identify and resolve problems efficiently and accurately.
- Technology Proficiency: Experience with AP platforms and accounting software required; specifically experience with FundEZ highly preferred. Comfort with Excel and Microsoft tools, as well as google spreadsheets and docs and standard email.
- Communication Skills: Clear and effective communication for interactions with team members, colleagues, independent contractors and vendors.
- Bachelor’s degree in accounting, finance, business or a similar field preferred.
- Political, campaign or non-profit experience is a plus.
