Title: Project Coordinator Location: All Stars Project of Dallas Status: Full-Time, Non-Exempt, Hybrid (Temporary)Reports to: Development ManagerSalary Range:$50,000–$55,000/annualizedTerm: March 1, 2025–October 31, 2025 (approximately seven months)
Job Summary
The Project Coordinator will support the All Stars Project (ASP) of Dallas’s work to sustain and grow our philanthropic partnerships that connect supporters to Dallas’s youth and fuel our 100% privately-funded outside-of-school programs. They will provide high-level administrative and project support for the diverse activities including, but not limited to, special events, scheduling, and producing meetings. The successful candidate is incredibly detail-oriented, produces high-level work in a fast-paced environment, and exercises discretion and diplomacy in all interactions.
The Project Coordinator position is highly collaborative with local staff, national development team members, philanthropic partners, and ASP leaders. The position reports to the Development Manager however, it has responsibilities related to support and collaboration with the leadership team in Dallas.
The Project Coordinator role is hybrid and requires some in-person attendance in the ASP of Dallas regional office and the flexibility to attend occasional evening or weekend events, meetings, or workshops.
This position is funded through approximately October 31st, depending on the start date, with the potential for extension based on available funding.
Job Responsibilities
- Produce and prepare written, oral, and visual presentations, letters, and memos on behalf of the SVP/City Leader and the Director. This includes planning and coordinating the production needs of high-level meetings with philanthropic partners.
- Coordinate and manage the SVP/City Leader and Director’s day-to-day schedule, contact database, travel arrangements, itineraries, reconciliations, and outside organization events and trainings.
- Produce Dallas fundraising-related meetings and events, including key donor meetings, board meetings, and other campaigns, gatherings, or special events.
- Project manage any media opportunities for the ASP of Dallas including the coordination of schedules and appearances of the SVP/City Leader.
- Partner with ASP of Dallas team to create content for social media, digital communications, and marketing projects.
- Support Dallas fundraising administration, which will include processing acknowledgments, inputting data and entering meeting notes, working on newsletters and other communications, and maintaining fundraising supplies, virtual files, and archives.
- Respond to additional tasks as requested by the Director, ASP of Dallas, and the Development Manager.
Qualifications
- Bachelor’s degree or equivalent experience preferred
- 1-3 years administrative experience
- Strong verbal and written communication skills with proven success in written communication, including proofreading and editing
- Administrative skills, including use of MS Word, Excel, PowerPoint, and Outlook
- Experience in Raiser’s Edge, AirTable, or similar databases, is helpful
- Team player and flexibility in adjusting to new directions and new environments
- Discretion and sensitivity in handling and safeguarding confidential information
- Comfortable working in a fast-paced, entrepreneurial environment
- Knowledge and strong acumen of basic computer operations and maintenance
- Strong desire for community organizing
- Strong passion to work in the non-profit sector
- Demonstrated interest in underserved youth development
- Flexibility in schedule. Evenings and weekends are sometimes required for fundraising events and activities
- Ability to occasionally lift up to 10 pounds, carry, or move objects to set up for meetings, events, workshops, etc.
- Valid driver’s license and access to a vehicle is preferred
About All Stars Project
The All Stars Project, Inc. (ASP) is a national nonprofit organization whose mission is to transform the lives of youth from poor and underserved communities using the developmental power of performance, in partnership with caring adults, giving everyone the opportunity to grow. While the ASP’s afterschool programs include hip-hop talent shows, training in theatre and the arts, and programs where we partner with the business community to help young people create a professional performance, we are doing so much more – we are building community and imagining possibility.
Founded in 1981, the ASP operates in five locations across the United States (New York, New Jersey, San Francisco Bay Area, Chicago and Dallas). The ASP is primarily privately funded, with two-thirds of our support coming from individuals.
