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Department: 130801 - Student Success and Engagement
Location: Raleigh, NC
Essential Job Duties:
The Teaching Fellows Specialist Supports the Teaching Fellows Program by managing key areas such as recruitment and admissions, scholarships and financial aid coordination, record keeping, communication, program logistics, and alumni engagement. The role ensures seamless operations while providing exceptional service to prospective, current, and alumni fellows, contributing to the program's growth and success.
Recruitment and Admissions:
- Conduct applicant data dives to track candidate history (high school senior, transfer, MAT program, etc.).
- Set up virtual, in-person, and regional information sessions.
- Outreach and follow-ups with prospective students for North Carolina Teaching Fellows and NC State.
- Maintain and update SWAG (marketing) items for fellows and recruitment events.
- Coordinate individual meetings with prospective TF students across pathways (HS seniors, transfers, post-bachelor).
Scholarships and Financial Aid:- Work with the Office of Scholarships and Financial Aid to ensure estimates are provided to students.
- Collaborate with NCSEAA for fund disbursement.
Record Keeping and Data Management:- Update registration and records to ensure TF students receive priority registration.
- Maintain alumni databases, track teaching careers, repayment, and build alumni networks.
- Compare current TF records with Statewide TF records and investigate discrepancies
Scheduling and Communication:- Manage high email volumes and assist with follow-ups to students and stakeholders.
- Support scheduling tasks for the TF Director to avoid double bookings.
- Carve out time for drop-in opportunities for students.
Financial and Administrative Support:- Assist with p-card charges and tracking.
- Investigate processes for licensure test reimbursements.
Travel and Event Logistics:- Plan and organize trips, including booking transportation, hotels, meals, and experiences.
- Coordinate field trips and high/low impact activities.
- Assist with logistics for PGU experiences and Monday Night Forums.
- Organize freshman orientation/overnight retreats.
Post-Bachelor MAT Program Coordination:- Plan and program conferences and opportunities for MAT students.
- Mail Surface Go 4 devices to students across NC.
- Build personal relationships and invest in fellows' success through outreach and advising.
Alumni Outreach:- Publish monthly newsletters to engage alumni and highlight opportunities.
- Track alumni teaching locations and career progress.
Advisory Board and Volunteer Coordination:- Assist in setting up the TF Advisory Board.
- Support volunteer coordination tasks to ensure smooth operations.
Other Work/Responsibilities:
- Other duties as assigned by the Director of the Teaching Fellows Program.
Minimum Experience/Education:
Bachelor's degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Required Qualifications:
- Ability to prioritize and execute multiple tasks efficiently, ensuring deadlines are consistently met even in high-pressure situations.
- Precision in reviewing documents, ensuring accuracy in data entry, financial processes, and record keeping.
- Strong written and verbal communication skills to craft clear, persuasive outreach messages to prospective students, faculty, and external partners.
- Demonstrated ability to work collaboratively across multiple departments and with external partners.
- Skilled in coordinating the end-to-to-end planning of trips, special events, professional development activities.
- Technical proficiency in Microsoft Office Suite, digital communication platforms and virtual meeting forums such as Zoom or Microsoft teams,
Preferred Qualifications:
- Current teaching license in North Carolina
- Familiarity with financial aid systems.
- Previous K-12 teaching experience
Required license or certification:
Position Number: 00111490
AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
