Description
The Associate Director of Alumnae Relations Complements the efforts of the Executive Director in the ongoing tasks and responsibilities of designing, implementing and evaluating alumnae programs, services, and activities for the College and the Alumnae Association. The primary responsibilities of the Associate Director are the management of the alumnae club network, managing electronic communications and creation of online event registrations via The Bridge, managing OAR website and social media accounts, overseeing the Shannon Scholar program, and serving as the alumnae editor of Avenues, including managing a strong cohort of Class Reporters. This is an on-site position.
The Associate Director of Alumnae Relations isresponsible for developing and maintaining a steady flow of information from the College to club leaders, while supervising clubs in organization, programming, event planning, survey design, and the creation of invitations, announcements, and newsletters. This position also involves traveling to clubs to serve as a speaker or consultant, serving as liaison with 1st Source Bank, and assisting with the management of club checking accounts.
Additional responsibilities include managing all club websites and coordinating blast email communications, as well as responding to individual alumnae seeking information about clubs and networking opportunities. The role oversees the publishing of the Club Presidents’ Handbook, including writing and updating content, and coordinates the master calendar of OAR virtual programming. It provides strategic oversight of the Alumnae Relations website and social media accounts, ensuring appropriate messaging and updating or designing new pages and forms as needed.
The position manages the online alumnae community through The Bridge platform, creating electronic communications, developing registrations for Reunion and club events, and training club leaders in available tools. It also manages the social media presence for the Alumnae Association across Facebook, X, and Instagram, and provides communication to the Alumnae Association Board of Directors regarding club activity and related responsibilities. The role serves as liaison to AABOD committees and task forces, and functions as alumnae editor for Avenues sections including Club News, Excelsior, Class News, and “For the Record.”
The Associate Director coordinates on-campus housing and staffing assignments for the annual alumnae reunion and assists the Executive Director with all aspects of planning and implementation. The position supervises Office of Alumnae Relations student workers, oversees workflow and timecards, and collaborates with the student employment office. Additional duties include supporting all programming and services offered by the Office for alumnae and students, coordinating Shannon Scholars’ classroom visits and student programming, advising the two student members of the AABOD, assisting with annual reports and budgets, and supporting divisional and College-wide goals for alumnae participation and engagement. As part of the Advancement team, the role also serves on committees and staffs events.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.
Minimum Qualifications
- Bachelor’s degree in a related field required.
- At least three years previous work experience in public relations, admissions, special events or a related field.
- Excellent writing, editing, interpersonal, and organizational skills required.
- Ability to work independently and exercise sound judgment and discretion when dealing with College constituencies.
- Ability to direct and manage multiple activities and volunteers.
- Detail oriented.
- Preference will be given to Saint Mary’s Alumnae.
Preferred Qualifications
- High energy level, self-motivated.
- Goal and task oriented.
- Proficiency in Google Suite and Web skills.
- Ability to travel and attend evening and weekend events.
Schedule
40 Hours/ 12 Months/ Monday – Friday
