Executive Assistant - University Advancement
Southeast Missouri State UniversitySalary: Depends on Qualifications
Job Type: Full-Time
Job Number: 202600013
Location: Cape Girardeau, MO
Department: University Advancement
Closing: Position SummaryExecutive Assistant
University Advancement
Full Time Primary Responsibilities - Provides administrative services and support for the Vice President and professional staff in the University Advancement Division, including scheduling meetings, maintaining electronic calendars, making travel arrangements, screening correspondence and telephone calls
- Composes and produces business correspondence, reports, spreadsheets, meeting minutes and related materials
- Undertakes responsibility for special assignments and projects on behalf of the Vice President for University Advancement
- Ensures the timely and effective management of projects
- Organizes and maintains electronic and paper files
- Coordinates arrangements and provides support for special events
- Accesses advancement database system for information on donors and donor requests
- Processes confidential information, ensuring such information is maintained in strict confidentiality
- Expedites the flow of work through the office and initiates follow-up action
- Processes payables, reconciles, and monitors Division budget
- Oversees training, scheduling, and work assignments for student workers
- Provides a professional and welcoming image for internal and external constituents
Required Qualifications- High school diploma or GED
- Knowledge of Microsoft Office Word, Excel, Access, and PowerPoint
- Outstanding administrative support skills including but not limited to complex calendars, travel arrangements, and donor meetings
- Ability to work independently with minimum supervision while making appropriate and informed decisions regarding priorities, resources, and challenges
- Strong attention to detail, accuracy, and follow-through in a fast-paced, deadline-driven environment
- Exercise sound judgment and discretion in handling sensitive information, confidential communications, and high-stake decisions with diplomacy and tact
- Strong interpersonal, verbal, and written communication skills
- Demonstrated ability to handle multiple tasks with frequent interruptions while maintaining priorities
- Demonstrated ability to maintain confidentiality with interactions, documents, and information
- Demonstrated ability to interact with internal constituents, donors, alumni, volunteers, and community partners in a professional and service-oriented manner
Required Information & DeadlineApplication Deadline: To ensure full consideration, application materials must be received by
January 28, 2026. To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete:
- letter of interest addressing all position qualifications
- current resume
- names and contact information of three professional references may be requested at a later date, if not submitted
Additional InformationAbout Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.
SEMO Fast FactsSEMO Strategic Action PlanTo apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/5198410/executive-assistant-university-advancementSoutheast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.jeid-71846a3420db924fa07e9fc04207e2e3
