Coordinator, Alumni Associations

University of Toronto • Toronto • 1d ago

Date Posted: 02/23/2026
Req ID: 47030
Faculty/Division: VP – Division of University Advancement
Department: Alumni Relations
Campus: St. George (Downtown Toronto)
Position Number: 00042166
Existing Vacancy: Yes

Description:

About us:

The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focus on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions and creating an organization and culture that fosters diversity and inclusiveness.

Your opportunity:

Under the guidance of the Manager, Alumni Recognition and Association Leadership, the incumbent advises DUA based alumni associations and their working committees on the development of programs, events, and activities including conceptualizing, organizing and executing event activities, suggesting strategies for improvement, implementing plans, collaborating with DUA colleagues to coordinate communications, making recommendations for improvement and executing the programs to tight deadlines and high standards, and promoting volunteer service to the University. The incumbent writes minutes of meetings and executive and post-event summaries, and also composes routine correspondence.

The incumbent is responsible for providing secretariat and administrative support to the University of Toronto Alumni Association (UTAA), its committees including the UTAA mentorship committee, the Council of Presidents, and key alumni affinity groups. This includes preparing materials for meetings and reports, maintaining print and electronic files, organizing regular alumni association and committee meetings, planning annual general meetings, drafting agendas, composing and filing minutes, keeping track of membership lists, and reconciling financial reports.

Your responsibilities will include:

Advising alumni association and their working committees on the development of programs, events and activities
Fostering positive relationships with alumni
Writing routine correspondence to alumni and volunteers
Coordinating meeting schedules, agendas, materials, action and follow-up items
Taking and distributing meeting minutes
Maintaining information on digital platforms
Serving as a resource to a group or on a function
Directing the work of alumni volunteers/mentors in defined activities
Essential Qualifications:

Bachelor’s Degree or acceptable combination of equivalent experience.
Minimum of three years’ experience in advancement, alumni relations, or stakeholder management
Experience in volunteer management.
Experience providing secretariat services (e.g.. accurate and detailed minute taking, scheduling board meetings, preparing board packages and basic book keeping for boards and committees).
Experience coordinating and hosting virtual meetings
Exceptional customer service skills.
Exceptional business writing skills including the ability to concisely synthesize complex concepts, accurate and comprehensive record-taking at meetings, and minimal spelling and grammatical errors
Experience monitoring financial accounts and reconciling financial statements
Ability to maintain and foster positive relationships with senior-level volunteers and donors.
Demonstrated understanding of best practices with respect to board governance, fiduciary responsibilities, meeting protocols.
Excellent oral communication skills and professional presence necessary to interact with senior-level volunteers and stakeholders, conveying best practices to volunteer groups
Experience with content management systems, high level of expertise with Microsoft Office particularly Word, Excel, Access, Outlook and PowerPoint.
Exceptional attention to detail
Exceptional levels of diplomacy, tact, discretion and confidentiality

Assets (Nonessential):

Experience with ARBOR and iModules
To be successful in this role you will be:

Diplomatic
Motivated self-learner
Problem solver
Self-directed
Team player
NOTE: This is a term position ending by November 30, 2026.

Closing Date: 03/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term; This is a term position ending by November 30, 2026.
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 — $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Fiona Chan

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

A job description is available upon request
Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.