Gift & Data Coordinator
Institutional Advancement
Dunwoody College of Technology
Hybrid (3 days/weekon-site)
About the Role
Dunwoody College of Technology is seeking a detail-oriented, highly organized Gift & DataCoordinator to join our Institutional Advancement (IA) team. IA is the driver of philanthropy and alumni engagement for Dunwoody. Thisessential role ensures accurate gift processing, proactive data management, and seamless financial reconciliation to optimize fundraisingoutcomes, deepen alumni relations, and strengthen donor stewardship.
What You’ll Do
GiftAdministration & Financial Reconciliation
- Process all gifts and commitments (cash, checks, credit cards, stock, IRAtransfers, planned gifts, event registrations, payroll deductions, etc.) in accordance with IRS, CASE, and internal guidelines.
- Review gift documentation to ensure accurate coding and clarify donor intent as needed.
- Generate and distribute tax receipts,acknowledgments, tribute/memorial notifications, pledge reminders, and year-end statements.
- Maintain acknowledgment templates andcollaborate with Donor & Alumni Relations on messaging updates.
- Produce standard gift reports and reconcile fundraising revenuewith Accounting.
- Support audit preparation by providing documentation and gift backup materials.
DataManagement & Quality
- Enter and update donor, prospect, and alumni records in the database.
- Maintain dataintegrity through routine maintenance, duplicate resolution, address updates, and deceased record processing.
- Document andimprove data policies, processes, and procedures.
- Proactively learn and leverage Raiser’s Edge NXT and related tools.
- Support staff training on database policies and best practices.
- Ensure secure handling of confidential and sensitive information.
Operations & Team Collaboration
- Maintain electronic and hard-copy filing systems in compliance withdata management policies.
- Support event registration setup and tracking in partnership with Alumni Relations.
- Assistwith IA events, including occasional evening or off-campus events.
- Prepare small mailings and order IA mailing supplies.
- Serve as an ambassador for the College’s mission and core values.
What You Bring
- Minimum 2 years of experience in a nonprofit or data-focused professional role.
- Strong database skills (Raiser’s Edge NXTpreferred).
- Proficiency in Microsoft 365.
- Exceptional attention to detail and organizational skills.
- Ability to prioritize and manage multiple tasks effectively.
- Strong written and verbal communication skills.
- Professional discretion when handling confidential information.
- A proactive, solutions-focused mindset with strongfollow-through.
- Flexibility to work select evenings as needed.
Core Competencies
We’re looking for someone who:
- Demonstrates strong technical and strategic thinking.
- Makes timely, sounddecisions and takes ownership of results.
- Is committed to continuous improvement.
- Builds trusted relationships acrossteams.
- Communicates directly and professionally.
- Approaches challenges with energy, integrity, and accountability.
Work Environment
Dunwoody supports a hybrid work environment. This position currently requiresthree days per week on-site, with flexibility based on team needs.
Why Join Dunwoody?
At DunwoodyCollege of Technology, you’ll be part of a mission-driven institution committed to preparing graduates for successful careers in technicalfields. Your work will directly support student success by strengthening donor relationships and advancing institutional goals.
