This position may be eligible for a remote work arrangement in the Province of Ontario.
A Brief Overview – The Fund Compliance Officer:
Reporting to the Associate Director, Gift Governance & Compliance, this role is responsible for developing, managing, and monitoring Terms of Reference documents, which establish a wide range of fund types across the university. The position ensures all donated funds—from major or principal level donors, estates, trusts, and other planned or non monetary contributions—are administered in compliance with regulatory requirements, university policies, and donor intent. Contributing to the gift acceptance process, the role facilitates accurate fund setup, assists with revising existing fund terms, and supports robust fund tracking and reporting mechanisms.
This position supports the development of terms of reference and gift agreements for donated gifts including major and principal giving. This position monitors donated funds, ensuring compliance, regulatory guidelines and donor spending intentions are achieved. This position implements, and communicates procedural or policy changes to ensure an efficient Gift/Fund acceptance process. This position also supports the delivery of fund tracking mechanisms, tailored reports, and projections of fund earnings and/or fund modeling.
What you will do:
- Supports the development of terms of reference and gift agreements for diverse funds that have been donated including major and principal giving.
- Monitors donated funds which could include estates and trusts and other planned or non-monetary gifts to ensure funds are spent in accordance with donor intentions and university policy.
- Ensures compliance and regulatory guidelines are achieved.
- Implements, and communicates procedural or policy changes to improve the Gift/Fund acceptance process.
- Facilitates and tracks gifts and ensures they are deposited into the appropriate fund as outlined in gift acceptance documentation.
- Provides guidance on language for fund terms and supports fund term revisions.
- Supports the fund tracking mechanisms and communicates with relevant constituents to ensure payments are made and spending is achieved.
- Supports the delivery of tailored stewardship, fund variance and custom reports.
- Develops projections of fund earnings and/or fund modeling.
- Other duties as required in support of the department and/or unit.
The Fund Compliance Officer also calls for:
Required Education
- Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.
Required Experience
- More than 3 years and up to and including 5 years of experience.
- Knowledge of relationship building, fundraising and stewardship considered an asset.
- Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.
- Experience monitoring, evaluating and testing records, processes and/or systems to assess compliance with applicable laws, agreements, contracts, and/or policies considered an asset (e.g., IT systems audits, financial audits, operational audits, etc.).
- Experience in a financial environment, preferably with exposure to federal and provincial tax regulations considered an asset.
- Experience working in a non-profit office considered an asset.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements:
- Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
- Provide effective consultation and advice on non-straightforward and/or complex issues.
- Interaction with others requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the different needs of different audiences.
- Builds relationships, trust and credibility.
- Prioritize and distribute work to deliver objectives on time and to the highest standard.
- Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
- Actively participate in project team meetings and develop individual and unit project plans.
- Lead procedural or technological change within a unit.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Seek information and input to fully understand the cause of problems.
- Appropriately assesses risks before making a decision.
- Contribute to the creation and evaluation of possible solutions.
- Take action to remove obstacles and address problems before they impact performance and results.
- Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
- Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.
To apply to this grade 8 (salary range $68,920-$84,043), two year term appointment, visit https://queensu.njoyn.com/cl4/xweb/xweb.asp?tbtoken=YFFeQh8XCG1wYnEDQFZcCFdNcBdEcFhZdkhYJyt4E2YtWkRvLDcTBxZxdgkbUxFaS3cqWA%3D%3D&chk=ZVpaShw%3D&clid=74827&Page=JobDetails&Jobid=J0326-0221&BRID=441544&lang=1 by Tuesday March 31, 2026 quoting competition J0326-0221. The Office of Advancement provides a competitive total compensation package, with salary commensurate with the applicant’s relevant education and experience relative to the required qualifications as noted on the position description. The university thanks all who express an interest in this position and advises that only those selected for interviews will be contacted.
The Office of Advancement at Queen’s is committed to embodying the principles of Indigenization, Equity, Diversity, Inclusion, Accessibility and Anti-Racism (I-EDIAA). As an employer, we value equitable opportunities and are working to nurture a culture of inclusion and belonging for all. Additionally, we encourage candidates from equity-deserving groups and those with lived experience of marginalization and oppression (including Indigenous, Black and People of Colour, Women, 2SLGBTQIA+ and Persons with disabilities) to apply. For more information, visit our Human Rights and Equity Office Website: http://www.queensu.ca/hreo
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). We seek to provide an inclusive and barrier-free work environment, beginning with the recruitment process and provide accommodations as needed for applicants with disabilities. If you require an accommodation throughout any stage of the recruitment process, please email advhr@queensu.ca.
