The Office Assistant provides general clerical and administrative support to the Alumni Relations and Annual Fund team. This positionassists with routine office tasks, data entry, mailings, and event preparation to support alumni engagement and annual fundraising efforts.
This role is primarily administrative and task-oriented, ensuring the smooth day-to-day functioning of both teams.
This rolereports to the Associate VP for Alumni Relations and Church Relations and Sr. Director of Advancement and Annual Giving.
Part time,15-19 hours per week
ESSENTIAL FUNCTIONS:
List the essential functions of the position, indicating the primaryfunctions first, and the approximate percentage of time spent on each category over the course of a year. Only list duties orresponsibilities that require 10% or more (equivalent to half day per week or 5 weeks per year) of the position’s time. Functionsless than 10% of a job are not considered essential. You may group similar functions into sections and provide an overall % of time for thatsection. Please round to the nearest 5%, starting at 10+%. The total should equal 100% for all essential functions or sections of essentialfunctions.
Note: Add section headers and/or functions under each header as necessary in accordance with the guidance above.Guidance: three to five headings with sub-functions is a good benchmark.
% of time
Office Management
100%
- Answer phones and respond to basic phone inquiries
- Prepare and stuff envelopes for alumni and annual givingfundraising mailings
- Maintain organized paper and electronic files
- Make copies, scan documents, print labels, andassemble mailing packets
- Assist with basic event preparation (name tags, check-in lists, folders, materials, track registrations,and staff events as needed.
- Oversee inventory and distribution of branded and promotional materials to support donor engagement,presidential requests, campus initiatives, and institutional outreach
- Provide general clerical support as assigned
- Maintain confidentiality of donor and alumni records
Total
100% time
OTHER FUNCTIONS: Perform otherduties as required to support the Alumni and Annual Giving team with fundraising goals and alumni engagement.
QUALIFICATIONS
CREDENTIALS REQUIRED:
- High school diploma or equivalent.
- Previous office or clerical experiencepreferred
- Basic computer proficiency (Microsoft Word, Excel, email)
- Strong attention to detail
- Demonstratedability to handle confidential and sensitive information with discretion, including donor records and presidential priorities
- High level of professionalism and sound judgment in managing information related to senior leadership and institutional initiatives
- Dependable, organized, and punctual
PHYSICAL / ENVIRONMENTAL DEMANDS:
Ability to sit for extendedperiods and occasionally lift up to 25 lbs. (mailing materials, boxes)
