Assistant Director of Alumni RelationsPosition Purpose
The Assistant Director of Alumni Relations supports the design, planning, and execution of a comprehensive alumni engagement program for Hiram College. This position manages alumni communications across multiple channels, coordinates events, fosters volunteer engagement, and collects and shares stories that demonstrate the impact of a Hiram education. Working in close collaboration with the Director of Alumni Relations, the Marketing and Media Relations team, and other campus partners, this person plays a central role in building and sustaining meaningful relationships between the College and its alumni community.
Key Accountabilities:
Alumni Communications
Emails & E-Newsletter
- Pull targeted lists from Salesforce to support segmented communications.
- Draft and distribute alumni e-newsletters and email communications.
- Coordinate content and design with the Marketing and Media Relations team.
- Manage internal and partner communications, including with Athletics, GCPL, and other campus units.
Print Letters & Brochures
- Coordinate design of print materials with the Marketing and Media Relations team.
- Manage distribution logistics with the Mail House vendor.
- Coordinate smaller, in-house mailings as needed.
Social Media
- Manage the Alumni Instagram and Alumni Facebook accounts.
- Generate original alumni content on a regular basis.
- Share relevant College content from other institutional accounts.
Texting
- Manage and execute text messaging campaigns for alumni engagement purposes.
Web Content
- Maintain and regularly refresh alumni web pages.
- Create dedicated event pages and manage entries in the College's calendar system.
Events
- Support logistics planning and execution for all alumni events, including Homecoming, Alumni Weekend, Day with Hiram, Garfield Society events, and regional alumni events.
- Create all event registration forms and confirmation emails.
- Manage RSVP tracking and logistics for all events.
- Provide broad coordination support across all event types.
Stewardship & Individual Storytelling
- Collect stories from students and faculty to share with alumni constituencies through one-on-one, small group, and broad communications.
- Gather alumni stories that illustrate the impact of a Hiram education, including Alumni Spotlights and Instagram profiles.
- Support content development for the digital alumni magazine.
Volunteers
- Support the Alumni Engagement Board (AEB) and its committees.
- Support Class Reunion Committees in planning and outreach.
- Coordinate affinity volunteer groups, including BSU, Athletics, and other alumni affinity communities.
Other Duties
- Coordinate requests for alumni speakers from across the campus community.
- Optional: Manage the Eclectic Society portfolio as assigned.
- Contribute to the overall success of Development and Alumni Relations by performing all other duties and responsibilities as assigned.
Position Requirements
Skills & Knowledge
- Excellent verbal and written communication skills.
- Strong organizational and project management skills, with the ability to manage multiple deadlines simultaneously.
- Proficiency with social media platforms and digital communications tools.
- Demonstrated comfort with CRM systems, preferably Salesforce.
Experience
- At least one to two years of professional experience in alumni relations, communications, event management, or a related field.
- Experience managing social media accounts in a professional setting.
- Experience with event coordination and logistics preferred.
Education
- Bachelor's degree required
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Application Process
Qualified candidates are encouraged to send a letter of application, resume, and names, addresses, and telephone numbers of three references to HR@hiram.edu or apply through the provided link. Review of applications will begin immediately and continue until the position is filled.
https://hiram.wufoo.com/forms/apply-for-employment
Hiram College is an equal opportunity employer committed to excellence through diversity. We welcome applications from all qualified individuals and do not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, marital or veteran status, or any other characteristic protected by law.
To apply, please visit: https://hiram.wufoo.com/forms/apply-for-employmentjeid-2cffc9577625674b9751f101b1921e33
