Administrative Assistant

American Battlefield Trust • Full-time • Washington, DC, US • $45k - $52k / year • 2d ago

The American Battlefield Trust, the nation’s premier historic land preservation nonprofit, seeks an organized, versatile and personable Administrative Assistant to support the day-to-day operations of our Washington, DC, office. The Administrative Assistant will work collaboratively with staff from across the organization and will have an opportunity to learn how many parts of a successful nonprofit operate.

Location: Washington, DC (Hybrid Office - this role is on-site 4 days per week)

Reports To: Chief Administrative Officer (CAO)

Job Classification: Full-time, Exempt

Salary Range: $45,000 - $52,000 starting salary

Major Duties and Responsibilities

Serve as the primary responsible party for answering phone calls (mostly from the Trust’s members asking about membership information), either briefly resolving requests or directing them to the relevant party
Staff the front desk M-Th, from 8:30 am – 5:00 pm (with option for remote work on Fridays)
Sort and distribute mail, and take mail from the office to the mail room
Inventory and proactively order office supplies
Inventory and order office furniture and incidental office equipment
Process and provide data entry support for a small number of donation checks
Schedule visitors in a building management visitor portal
Assist in scheduling meetings and setting up conference rooms for hybrid meetings
Assist in monitoring a general info@battlefields.org email address
Provide backfill support for other departmental assistants
Organize and decorate office spaces, including supply room and kitchen
Maintain common areas and storage areas within the Washington, DC, office
Provide accounts payable support, with training
Provide support to the Chief Administrative Officer and other senior managers, as requested
Provide additional administrative support as requested by other staff and departments, such as support for planned giving mailings, social media monitoring, and web-based assignments

Required Knowledge, Skills and Experience

High school diploma required, 4-year degree preferred
1-2 years of internship or work experience preferred
Microsoft Office suite experience required
Experience with a CRM database, preferably EveryAction, preferred
Knowledge of or ability to quickly learn administrative tasks and responsibilities
Ability to quickly learn Trust staff roles, programs and stances on issues to be able to field and direct inquiries
Strong verbal and written communication skills
Strong customer-service orientation, patience and tact
Relationship building and interpersonal skills
Ability to juggle multiple and changing demands
Practical problem-solving and prioritization skills

To apply for the position, please send your resume, cover letter, salary requirements, and references to trustjobs@battlefields.org. No calls, please.

At the American Battlefield Trust, we build parks and tell stories — the narrative threads that make up the rich tapestry of our nation. Our culture calls for hardworking, entrepreneurial individuals that take calculated, intelligent risks and are always looking for opportunities to learn and improve. Our staff is united by a commitment to excellence and a passion for keeping American history alive.

Since 1987, the Trust has saved more than 61,000 acres of hallowed battlefield land from the Revolutionary War through the Civil War. We have reached millions of students and other life-long learners through our education programs. As our nation heads toward the 250th anniversary of the American Revolution, we are looking to grow even more and build upon our previous successes.

The American Battlefield Trust is an Equal Opportunity Employer.