Job Summary

Reporting to the Director, Fund Development, and as part of Coast Mental Health Foundation (the Foundation) fundraising team, the Manager, Grants & Allocations is responsible for growing the Foundation’s proposal-based revenue streams, and subsequently managing the allocation of these and other philanthropic contributions to Coast Foundation Society (the Society). Specifically, this role is responsible for designing and implementing a fundraising strategy and stewardship plan to secure philanthropic revenue from foundations and other granting organizations or governments. The role is also responsible for preparing proposals, interim and final reports, and budgets for grants as well as other customized philanthropic solicitations. Additionally, in collaboration with the Finance Department, this role will also be involved in managing the annual draft fundraising priorities plan including tracking, managing and reporting on all allocations of philanthropic funds raised by the Foundation and transferred to the Society in accordance with approved plans.

Key Areas of Responsibility

With the Director, Fund Development and in collaboration with the fund development team, develop and implement the Foundation’s fundraising and stewardship plan for grants.
Research, write and submit all foundation and government grant proposals on behalf of the Foundation, using a long-term relationship management approach.
Research and write proposals and reports for selected major gifts.
Track the transfers of all funds, including grants, designated donations and undesignated donations, from the Foundation to the Society and from the Society to the Foundation, if any, and the use of the funds in accordance with funder and donor designations and internal allocations in collaboration with relevant Foundation and Society staff.
Track reporting needs and timelines for all grants and other designated donations.
Write impact reports for funders and donors in accordance with grant commitments and gift designations.
Work with the fund development team to build long-term relationships in support of increasing revenue from grants.
Research and write fundraising support materials including gift proposals and gift impact reports for individual and other giving.
Evaluate the impact of Foundation policies on grant administration and contribute to the formulation of new and revised policies and procedures.
Ensure compliance with internal control mechanisms and processes relating to grants, designated donations, internal small project funding and undesignated funds.
Monitor the implementation of current policies and procedures relating to transfers of grants, and designated and undesignated donations, and advise the Director, Fund Development and the Executive Director of any problems.
Monitor the quality of the administrative and financial data and ensure the reconciliation of allocations and transfers between the Foundation and the Society systems.
Ensure that grant proposals are submitted in accordance with approved fundraising priorities and that any agreements with the granting organization or donor accurately reflect deliverables and timelines that the Society is able to meet.
Work with the Director, Fund Development and with the Society to identify ways to enhance or streamline the role and related processes to better meet the needs of the Foundation.
Other related duties, as required.

Experience, Skills, Knowledge, and Qualifications

University degree with a financial and/or analytical course of study; or a combination of relevant education and experience that provides the required level of knowledge, skills and ability to successfully perform the functions of the job requirements.
Minimum 3 years of experience and demonstrated success in writing grant proposals, securing funding, and writing reports for funders.
Minimum 2 years of experience in managing grants.
Superb writing skills
Knowledge of grants and grant administration systems, processes and budgeting.
Experience in analyzing, interpreting, and determining the impact of accounting and regulatory requirements and guidelines.
Knowledge of CRA regulations, federal and provincial privacy legislation.
Exceptional ability to manage multiple projects simultaneously.
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Demonstrated planning, project management, analytical and organizational skills.
Sound judgment, tact, diplomacy, and problem-solving ability.
Ability to work well within a collaborative team environment.
Passion for the mental health cause is an asset.

This is a full-time role. The successful person can expect a competitive yearly base salary between $80,424 and $92,488 depending on skill and experience. Upon hire, most new employees will be placed in a starting salary between the minimum and midpoint of the stated salary range. In some circumstances, candidates may be eligible for compensation beyond the midpoint. Factors influencing salary decisions include qualifications and years of experience in similar roles.Benefits, flexible working hours (Hybrid or work from home arrangements), depending on operational requirements, are also offered.

We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations, genders and gender identities, members of the 2SLGBTQIA+ community and others with the skills and knowledge to productively engage with diverse communities.

NOTE: Successful completion of a Criminal Records Check will be required

Hybrid jobs

Manager, Grants and Allocations

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