ORGANIZATION OVERVIEW

A nonprofit policy advocacy and powerbuilding organization based in Los Angeles is seeking proposals from qualified accounting firms to provide comprehensive accounting and financial management services. Our organization is a 501(c)(3) nonprofit with an annual operating budget of approximately $3.5-4 million and a staff of 14 employees.

Funding Sources: The organization’s revenue is primarily derived from foundation grants, with some government funding, event revenue, individual contributions, and investment returns. A strategic goal is diversification of revenue sources.

Fiscal Year: July 1 through June 30

SCOPE OF SERVICES

The selected firm will be expected to provide the following services:

Core Accounting Services

Monthly bookkeeping and financial statement preparation (accrual basis)
Accounts payable and receivable management
Payroll processing; benefits and tax compliance
General ledger maintenance
Bank and credit card reconciliations
Investment account reconciliations
Grant accounting and tracking by funder/program
Budget preparation and monitoring support

Financial Reporting & Compliance

Monthly, quarterly, and annual financial statements in accordance with GAAP
Cash flow projections and monitoring
Financial reports for board meetings
Support for annual independent audit and 990 filings
Compliance with federal, state, and local tax requirements
Assistance with grant reporting requirements

Advisory Services

Strategic financial planning and analysis
Internal controls review and recommendations
Policy and procedure development
Staff training on financial systems and processes
Ad hoc financial consulting as needed

CURRENT SYSTEMS & OPERATIONS

Accounting Software: Xero

Payroll System: ADP

AP: Bill.com

Reimbursements: Bill.com Spend & Expense (Divvy)

Donation Platform: Give Lively

Number of Grants/Contracts: Approximately 20 active grants at any given time outside of special projects

Number of Monthly Transactions: Approximately 1,000

PROPOSAL REQUIREMENTS

Proposals should include the following information:

Firm Qualifications

Firm history, size, and structure
Experience serving nonprofit organizations of similar size and funding structure
Experience with investments
Relevant certifications (CPA, expertise in nonprofit accounting)
Professional liability insurance coverage

Team Composition

Identification of team members who would work with our organization
Resumes and relevant experience of key personnel
Availability and response time commitments

Service Approach

Detailed description of services you would provide
Proposed schedule for deliverables
Communication protocols and reporting procedures
Technology platforms and systems you utilize
- If a transition to a new system is recommended, provide detailed plan for migration and estimated timeline to completion
Approach to grant compliance and restricted fund accounting

References

Minimum of three client references
Include organization name, contact person, phone, email, and length of service relationship

Fee Structure

Detailed pricing for proposed services (monthly retainer, hourly rates, or other structure)
Any additional fees or expenses not included in base pricing
Payment terms and schedule
Process for adjusting fees over time

EVALUATION CRITERIA

Proposals will be evaluated based on:

Experience with nonprofit organizations (30%)
Understanding of foundation grant compliance and reporting (20%)
Qualifications and experience of assigned team (20%)
Cost and value of services proposed (20%)
References and reputation (10%)

TIMELINE

RFP Released: January 14, 2026
Proposals Due: February 4, 2026
Finalist Interviews: February 9-20, 2026
Selection Decision: March 1, 2026
Anticipated Start Date: March 2, 2026

TERMS & CONDITIONS

We reserve the right to reject any or all proposals
We reserve the right to request additional information from any respondent
This RFP does not commit our organization to award a contract
All costs incurred in preparing and submitting proposals are the responsibility of the respondent
The selected firm will be required to sign a professional services agreement

Thank you for your interest in working with us. We look forward to receiving your proposal.

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