POSITION SUMMARY

Reporting to the Manager, Professional Development & Education, the Specialist, Training & Events is responsible for coordinating and delivering GFOABC’s training programs and events, including workshops, webinars, Boot Camp, the Annual Conference, and special programs.

This role plays a critical part in ensuring operational reliability, consistency, and quality across GFOABC’s training and events calendar. The successful candidate will be detail-oriented, service-focused, and comfortable owning execution within defined scope and processes.

Key Responsibilities

Program & Event Coordination

Independently coordinate logistics for assigned workshops, webinars, and events from planning through delivery
Manage event registration processes, participant communications, and scheduling
Coordinate venues, catering, audiovisual services, and virtual platforms
Serve as a primary point of contact for participants, facilitators, vendors, and service providers.

Program Delivery Support

Support facilitators and speakers with materials, schedules, and logistics
Assist with delivery of in-person, virtual, and hybrid events
Prepare participant materials, agendas, and post-event communications
Provide on-site and virtual event support to ensure smooth delivery.

Operational Systems & Documentation

Maintain accurate event calendars, checklists, and timelines
Track participant data, attendance, and evaluations
Prepare post-event summaries, statistics, and basic reporting
Contribute to documentation of event workflows and operational resources

Administrative & Team Support

Support coordination across internal roles to ensure consistency in member experience
Respond to participant and partner inquiries in a timely, professional manner
Identify and suggest process improvements that enhance efficiency and clarity

Key Relationships

Reports to

Manager, Professional Development & Education

Engages with

Executive Director
Manager, Member Services & Communications
Contractors, Partners, and Subject Matter Experts
Members, Sponsors, and Exhibitors
Venues and Service Providers

CANDIDATE QUALIFICATIONS

This role is ideal for a detail-oriented, organized professional who thrives in an event-driven environment and enjoys supporting high-quality training and learning experiences. The successful candidate will have strong project coordination skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced, collaborative setting.

REQUIREMENTED EXPERIENCE (Documented)

Applicants must demonstrate the following experience clearly on their resume:

Minimum two (2) years of documented experience coordinating professional development programs, training sessions, or events
Direct responsibility for event logistics, registration, scheduling, and participant communications
Experience coordinating with external facilitators, speakers, or vendors
Experience supporting virtual or hybrid events (e.g., Zoom, Teams, webinar platforms)
Experience maintaining event records, calendars, or operational documentation

Applications that do not clearly demonstrate these requirements may not be considered.

CORE COMPETENCIES

Operational Excellence: Strong attention to detail and reliability in execution
Service Orientation: Professional, responsive, and participant-focused
Role Ownership: Comfortable managing assigned work independently within defined scope
Collaboration: Works effectively within a small, interdependent team
Adaptability: Able to manage multiple priorities in an event-driven environment

COMPENSATION & BENEFITS

Salary Range: $55,000 – $65,000 (Specialist, non-management level)
Participation in the Municipal Pension Plan
Health & wellness benefits
Three (3) weeks’ vacation
Permanent, full-time position

LOCATION & WORK REQUIREMENTS

Primary work location: Victoria, BC
Occasional travel within BC required
Availability for occasional evenings and weekends during major events

APPLICATION REQUIREMENTS

To apply, please submit:

A resume clearly outlining your event coordination experience and responsibilities
A cover letter that includes:
- The types and approximate number of events or programs you have coordinated
- The level of responsibility you personally held (supporting vs independently coordinating)
- Why an operational specialist role aligns with your experience at this stage

Only candidates selected for interviews will be contacted.

CLOSING DATE

This role is well-suited to candidates who enjoy execution, coordination, and delivering high-quality experiences, and who are comfortable working within defined scope and processes in a small, collaborative organization.

GFOABC is committed to equitable, transparent hiring practices and appreciates all applications.

Government Finance Officers Association of BC

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