POSITION RESPONSIBILITIES

Reporting to the Manager, Professional Development & Education, the Training & Event Specialist is responsible for the coordination, logistics, and delivery of GFOABC’s training programs and events. This includes hands-on planning, registration management, communications coordination, vendor engagement, and on-site execution to ensure high-quality learning and networking experiences for members.

The Training & Event Specialist plays a key role in ensuring operational excellence in event delivery, supporting program innovation, and maintaining consistency in member experience across all professional development and event activities.

Program & Event Coordination

Coordinate logistics for all professional development programs and events, including workshops, Boot Camp, the Annual Conference, webinars, and special events.
Support the implementation of the annual program plan, ensuring alignment with organizational priorities and brand standards.
Manage venue bookings, catering, audiovisual requirements, and on-site logistics for in-person and virtual events.
Coordinate event registration processes, track participant data, and provide reporting to the Manager, Professional Development & Education.
Serve as the primary point of contact for program participants, vendors, and contractors regarding event logistics and scheduling.
Draft event communications, including pre-event instructions, follow-up materials, and participant evaluations.

Program Delivery Support

Collaborate with facilitators, speakers, and partners to prepare materials, presentations, and workshop supplies.
Support the design and production of program materials in coordination with the Manager, Member Services & Communications.
Assist in delivering virtual and hybrid sessions, ensuring seamless participant engagement and technical quality.
Attend and support all major events on-site, providing participant assistance, coordination, and quality control.

Budgeting & Reporting

Support program and event budget development and tracking.
Maintain accurate financial records for event expenditures and vendor payments.
Assist in the preparation of post-event summaries, participant statistics, and evaluation reports.

Administrative & Operational Support

Maintain event calendars, project timelines, and registration databases.
Support the collection and analysis of participant feedback to inform future programming.
Contribute to process improvements and documentation for event management workflows.

KEY RELATIONSHIPS

Reports to

Manager, Professional Development & Education

Engages with

Executive Director
Manager, Member Services & Communications
Contractors, Partners, and Subject Matter Experts
Members, Sponsors, and Exhibitors
Venues and Service Providers

CANDIDATE QUALIFICATIONS

This role is ideal for a detail-oriented, organized professional who thrives in an event-driven environment and enjoys supporting high-quality training and learning experiences. The successful candidate will have strong project coordination skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced, collaborative setting.

A post-secondary diploma or degree in event management, communications, business administration, or a related field is preferred, along with at least two years of experience in event coordination, training logistics, or a comparable role. An equivalent combination of education and experience will be considered.

REQUIREMENTS

Experience coordinating logistics for professional development programs or events (in-person and virtual).
Strong administrative and project coordination skills, including task management and scheduling.
Excellent communication and interpersonal skills, with a commitment to member service.
Familiarity with event registration and CRM systems, online meeting platforms, and digital communication tools.
Ability to work both independently and as part of a small, collaborative team.
Availability to travel and work occasional evenings or weekends for major events.

COMPETENCIES

Operational Excellence: Demonstrates strong organizational skills, attention to detail, and commitment to high-quality execution in all event and program delivery activities.

Service Orientation: Builds positive relationships with members, partners, and colleagues through professionalism, responsiveness, and reliability.

Collaborative Team Player: Works cooperatively across roles and teams, contributing to a culture of shared purpose and accountability.

Adaptability: Thrives in dynamic environments, responding to change with flexibility and a solutions-focused mindset.

Innovative Problem Solver: Identifies opportunities to improve processes, streamline workflows, and enhance member experience.

POSITION DETAILS:

LOCATION: Victoria, BC

SALARY: $55,000 - $70,000 plus benefits (18-month contract)

BENEFITS: Municipal Pension Plan, Health & Wellness, 3 weeks’ vacation.

POSTING DATE: October 16, 2025

CLOSING DATE: December 15, 2025

Government Finance Officers Association of BC jobs

Specialist, Training & Events

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