Program: Canada Summer Jobs (CSJ)
Department: Quality and Special Projects
Location: Orillia Main Office
Employment Type: Full-time, Temporary Summer Contract (Canada Summer Jobs)

Position Summary

The Admin Office Support – Fundraising and Event Coordination (Student) position provides hands-on administrative, fundraising, and event coordination support under supervision. This role is designed to offer a quality summer work experience aligned with the Canada Summer Jobs (CSJ) program, supporting skill development, mentorship, and exposure to nonprofit operations.

Reporting Relationship

Reports to: Director, Quality, Performance, and Special Projects

The student will receive regular supervision, feedback, and mentoring to support learning and skill development throughout the placement.

Key Duties and Responsibilities

Administrative Support

Assist with general office duties, including answering phones, managing emails, filing, and maintaining office supplies.
Create and manage task lists using digital tools (e.g., JotForm or similar applications).
Support administrative processes using internal systems such as the Family Portal.

Fundraising Support

Assist with the planning and delivery of fundraising campaigns and initiatives.
Support communication with donors and sponsors, including preparation of follow-ups and acknowledgment letters.
Maintain accurate fundraising and donation records under supervision.

Event Coordination

Support the planning and coordination of fundraising and community events, including logistics, scheduling, and vendor coordination.
Assist with the preparation of event materials such as invitations, programs, and promotional content.
Help manage event registrations and attendee communications.

Communication and Team Collaboration

Draft internal and external communications related to fundraising and events.
Collaborate with team members to support clear, inclusive, and timely communication.

Data and Reporting Support

Assist with maintaining databases related to donors, sponsors, and event participants.
Support the preparation of basic reports to inform fundraising and event activities.

Other Duties

Perform other related duties as assigned, consistent with the student nature of the role.

Learning and Skills Development (CSJ Requirement)

Throughout the placement, the student will develop:

Office administration and organizational skills
Professional communication (written and verbal)
Teamwork and collaboration in a nonprofit environment
Introductory experience in fundraising and event coordination
Digital skills using common office and data management tools

Learning objectives will be reviewed regularly with the supervisor to ensure meaningful skills development.

Eligibility Requirements (Canada Summer Jobs)

To be eligible under the Canada Summer Jobs program, the candidate must:

Be between 15 and 30 years of age at the start of employment
Be a Canadian citizen, permanent resident, or person granted refugee protection under Canadian law
Be legally entitled to work in Canada

Required Knowledge, Skills, and Qualifications

Currently enrolled in, or recently graduated from, a post-secondary program in a relevant field (e.g., Business Administration, Event Management, Communications)
Strong organizational and time-management skills
Effective written and verbal communication skills
Basic proficiency with Microsoft Office (Word, Excel, PowerPoint)
Ability to work both independently and as part of a team
Previous experience in administration, fundraising, or event support is considered an asset but is not required

Working Conditions

Full-time, temporary summer position funded through Canada Summer Jobs
Typically daytime office hours; occasional evening or weekend work may be required for events
Work is primarily office-based with standard physical demands
The organization is committed to providing a safe, inclusive, and harassment-free work environment in accordance with CSJ requirements

Wage and Hours

Wage: $23.25 per hour.

Hours: Full-time (up to 35–40).

Duration: Fixed-term summer placement subject to CSJ funding approval. 8-16 weeks dependent on Approval under Canada Sumer Jobs

Start: Anticipated between April 20 – June 1, 2026 Depending on CSJ Funding

Funding Disclaimer

This position is funded through the Government of Canada – Canada Summer Jobs program. Continuation is dependent on program funding and compliance with CSJ requirements.

Helping Hands Orillia is an equal opportunity employer committed to an inclusive, diverse, equitable, and accessible workplace. Accommodations are available throughout the recruitment process.

We may use AI-enabled tools to assist with screening applications. These tools support—but do not replace—human decision-making. All hiring decisions are made by people. Accommodations are available upon request.

Helping Hands, Orillia

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Admin Office Support - Fundraising and Events (Canada Summer Jobs)