Job type: Full Time
Department: Office of Advancement
Job Title: Events Coordinator - Advancement Department
Location: Southern Wesleyan University, Central, South Carolina
Position Type: Full-time, Exempt
Reports to: Vice President for Advancement
About Southern Wesleyan University: Southern Wesleyan University (SWU) is a dynamic, Christ-centered, liberal arts university committed to fostering an environment where students can grow intellectually, spiritually, and socially. As an institution affiliated with the Wesleyan Church, we emphasize faith integration in all aspects of university life and strive to develop servant leaders who impact the world for Christ.
Job Summary: The Events Coordinator for the Advancement Department will be responsible for planning, coordinating, and executing a variety of events that support the university's advancement goals. A key focus will be the coordination of Homecoming activities, ensuring a memorable and engaging experience for alumni, students, faculty, and guests.
Key Responsibilities:
- Event Planning and Coordination:
- Develop, plan, and execute a comprehensive calendar of events in alignment with the university's advancement goals.
- Lead the planning and coordination of Homecoming, including logistics, programming, and communication with stakeholders.
- Coordinate with internal departments and external vendors to ensure seamless event execution.
- Manage event budgets, timelines, and resources efficiently.
- Monitor and analyze trends in philanthropy to identify new fundraising opportunities.
- Develop and maintain relationships with alumni, donors, and community partners to enhance event participation and support.
Communication and Marketing:- Collaborate with the Director of Communications to create event promotion strategies and materials.
- Draft and distribute event communications, including invitations, newsletters, and social media content.
- Maintain and update the events section of the university's website and other relevant platforms.
Logistics and Operations:
- Arrange for event facilities, catering, audiovisual equipment, transportation, and other logistical needs.
- Oversee event setup and teardown, ensuring all details are executed according to plan.
- Coordinate volunteer and staff involvement, providing clear instructions and support as needed.
Post-Event Activities:- Conduct post-event evaluations to assess success and areas for improvement.
- Compile and analyze event data to inform future planning.
- Ensure participants, donors, and volunteers are properly acknowledged and thanked.
Qualifications:
- Bachelor's degree required.
- Minimum of 3 years of experience in event planning and coordination, preferably in a higher education or non-profit setting.
- Strong organizational skills with the ability to manage multiple projects simultaneously and on tight deadlines.
- Excellent writing and verbal communication skills.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work flexible hours, including evenings and weekends, as required.
- Demonstrated ability to work collaboratively with diverse groups and individuals.
- Strong attention to detail and problem-solving skills.
- Commitment to the mission and values of Southern Wesleyan University and the Wesleyan Church.
Personal Characteristics:
- Deep commitment to Christian faith and the mission of Southern Wesleyan University.
- Strong relational skills with a passion for building and nurturing relationships.
- Strategic thinker with the ability to execute detailed plans.
- High level of integrity and professionalism.
- Ability to inspire and motivate team members and volunteers.
