Job DescriptionThe University of Tennessee Foundation, Inc (UTFI) seeks applications and nominations to hire two (2) individuals who are creative, highly organized, pay attention to detail, and a self-starter to serve as an
Advancement Coordinator for the University of Tennessee Health Science Center, located in Memphis, TN. This role will work across functional areas, assisting in the effective implementation of strategies and goals for the team while helping streamline processes and managing projects.
ResponsibilitiesJob responsibilities include, but are not limited to:
Office/ Project Management: Willingness to develop and build relationships with internal and external stakeholders. Ability to see upcoming needs of the team and for the project they are working on while staying proactive to keep projects running on time. Developing SOPs and timelines to keep projects moving forward for the team to meet goals and fulfill strategies. Engage in team meetings by bringing ideas to the table. Prepare and coordinate project needs; including creation and maintenance of correspondence, project workflows, databases and of primary and secondary files, merging, sorting, and project assistance. Work with team to keep documents up to data and projects on task. Responsible for adding and maintaining shared documents platform, using TEAMS as preferred choice.
Administration: Strategize and coordinate trip plans from initiation to completion, schedules in-person, phone, or virtual meetings, and maintains calendar for leader and team members. Coordinates travel as well as processes reimbursement for team members after travel is concluded. Enters mileage for reimbursement to team members. Serves as liaison between Development officer and Alumni team officers for special events, alumni meetings, development council meetings, etc. Assists in staffing Development/Alumni meetings and events when required and other related duties assigned.
Communications: Works with Donor Relations and Philanthropic Asset Management teams to help with workflow coordination, donor database and report requests, and preparation needs of alumni or development officers. Prepare and coordinate production of daily correspondence. This position is the face and voice of the Office of Advancement and handles daily telephone interaction with major donors/volunteers. Communicates with vendors and coordinates all related activities, including invoicing and delivery. Occasionally initiates letters recognizing the receipt of gifts from donors or other written correspondence when appropriate. Assist officers in the cultivation and stewardship of donors and prospective donors.
QualificationsRequired Education and Experience The candidate who fills the Advancement Coordinator position is required to have:
- 3+ years of administrative support in an office environment
- Ability to be a strong communicator verbally and written
A valid driver's license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate circumstances. In general, any significant driving offense less than 12 months old will eliminate the application from consideration for the position.
Note - Candidates holding a graduate degree must have at least 1 year of experience.
Preferred Education and Experience In addition to meeting the required qualifications, the preferred candidate will have:
- 5+ years of administrative support in an office environment
- Experience communicating with academic personnel, college alumni, and/or donors
Application Process: Priority will be given to applications received on or before February 28
th, 2025 via our DASH application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references. References will not be contacted without explicit permission of the candidate.
When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.
Questions about the search may be directed to
hr@utfi.org.
Target Start Date: April 2025
Benefits: Recognized as a Top Employer by
Knoxville Top Workplaces in 2022 and 2023, the Foundation's greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:
- Generous paid leave, accruing up to 12 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
- Flexible work arrangements, offering a hybrid schedule to most team members
- Education benefits for employees and their dependents at UT System campuses
- Retirement and deferred compensation plans, including 401(k), 403(b), etc.
- Comprehensive medical, dental, and vision insurance plans
- Employee discounts to attractions, services, and goods
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The Foundation: The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.
The University of Tennessee Health Science Center (UTHSC) trains the next generation of health care providers for Tennessee, cares for the people from one end of the state to the other and researches the cures for the diseases that most affect all who call Tennessee home. Founded in 1911, the main UTHSC campus is located in Memphis and includes six colleges: Dentistry, Graduate Health Sciences, Health Professions, Medicine, Nursing and Pharmacy. UTHSC also educates and trains cohorts of medicine, pharmacy and/or health professions students - in addition to medical residents and fellows - at its major sites in Knoxville, Chattanooga and Nashville.
The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.
Job Info - Job Identification 1491
- Job Category Advancement
- Posting Date 02/07/2025, 10:07 AM
- Job Schedule Full time
- Locations 62 South Dunlap Street, Memphis, TN, 38163, US (On-site)
