Job Summary:
The Gift Processor manages the administrative functions of the advancement office, i.e. accounting,gift recording, and database management. Highly detail oriented with a critical degree of accuracyregarding data entry and analysis; good interpersonal and organizational skills; ability to prioritizework and adhere to deadline, good problem-solving and analytical skills; ability to take responsibility,work well as a team member and to work independently; ability to understand and follow directionsand complex policies and procedures; ability to deal with confidential data.
Supervisory Responsibilities:
May supervise student workers.
Duties/Responsibilities:
• Ensures that al! pledges and gifts and event payments to the College are processed and receipted accurately and on a timely basis by managing the daily work of gifts processing and pledge management in the Institutional Advancement database (currently Raiser"sEdge). Responsible for the data Integrity and maintaining the confidentiality of that data. Processes all credit card gifts.
• Runs daily proof reports for each gift batch and completing deposit slips for daily entries, Accuracy of the data ls subject to audit. Reviews and analyzes data problems. May handle donor inquiries and issues directly.
• Creates new gift designations accurately in the database and maintains files and statements of Intent.
• Produces gift receipts and individualized acknowledgement letters for all gifts received ln a timely and accurate fashion. Generates outstanding pledge reports and sends pledge reminders quarterly.
• Manages Tribute program, which includes tribute acknowledgement to donors and next of kln/tributee.
• Works with Business Office, Advancement staff and other departments of the College to communicate relevant procedures relating to the processing of donations and provides them with financial reports.
• Enters and maintains biographical information In the Advancement database, including creating new entity records for alumni, individuals, organizations and corporations, and updating existing records. Responsible for the Integrity of this data.
• Organizes, coordinates and maintains the integrity of the hard copy filing systems.
• Trains and manages student staff when appropriate and necessary,
• Assists Business Office In yearly audit by providing reports and proof of gifts and pledges.
• Assists Director of Advancement Services with special projects and requests.
• Contacts donors for gift clarification when necessary.
• May require some evening and weekend hours.
• May require holiday or office closure hours.
• Other duties as may be assigned.
Required Skills/Abilities:
• Strong computer skills including MS Word, Excel, and database entry and reporting 3Xperience.
• Detail oriented and ability to handle multiple detailed tasks.
• Good interpersonal and organizational skills.
• Ability to interact with donors and other departments.
Education and Experience:
• Associates degree required, bachelor's degree preferred.
• Experience in an office environment.
• Knowledge of automated systems, including databases, spreadsheets, report formats. Experience with maintaining confidential records.
• Knowledge and understanding of financial, statistical, or administrative record-keeping techniques.
• Knowledge of general office procedures and practices sufficient to input, maintain, retrieve and distribute information.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Use of general office equipment in an office setting. Requires an equal amount of standing, sitting,walking, bending, stooping, reaching, climbing multiple levels of stairs, light lifting, near vision and manual dexterity to perform essential job functions. Requires ability to travel between buildings on campus with exposure to inclement weather conditions.
• May require driving or traveling to locations in the local and outside the local area on official college business.
• Background check will be conducted upon hire and on a routine basis thereafter.
• Valid driver's license and good driving record required.
