Position Number: 00877A
Department: ALUMNI OFFICE-C/W
Job Description
This position serves as the Office Manager for the Office of Alumni Relations with primary responsibility to the Associate Vice President for Alumni Relations. Specific duties include: providing primary clerical and fiscal support for the Alumni Relations staff, answering inquiries from the public concerning university programs and services, and providing administrative support to the Alumni Relations Staff and the Association's Board of Directors and Executive Committee. This position performs routine technical and administrative support duties in the preparation, maintenance, and processing of accounts payable, accounts receivables, and financial records.Knowledge, skills and abilities
Working knowledge of effective customer service and problem resolution techniques. Working knowledge of basic accounting principles and budgeting management. Strong working knowledge of PC-based software such as the Microsoft Office Suite to prepare correspondence, manipulate data, and produce reports and spreadsheets; proficiency in relevant software systems and data entry. Strong attention to detail. Excellent communication abilities to effectively manage financial aspects within an office environment. Effective oral and written communication skills to include proficiency in English grammar, spelling and proofreading. Effective time management and organizational skills. Demonstrated ability to complete work assignments in a timely fashion while multi-tasking. Demonstrated ability to perform in a professional manner in a team environment. Demonstrated ability to meet deadlines when completing shared office tasks. Demonstrated ability to work with budgets and maintain records.Special licenses, registration or certification
NoneEducation or training
NoneLevel and type of experience
Considerable experience providing progressively responsible administrative, clerical, and fiscal support.Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some experience in administrative operations and fiscal management.Conditions of Employment
Standard hours of operation are Monday through Friday 8am to 5pm in office. Annual Salary/Hourly Rate: Salary commensurate with education and experience
Job Requisition Number: S03053
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
