UNIVERSITY OF ILLINOIS FOUNDATION
has an immediate opening for an
Representative, Donor Services
The University of Illinois Foundation (Foundation) is the officialfundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends,faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs andopportunities that benefit the University.
The Representative, Donor Services is the main support to Donor Services operations. Thisrole contributes to the smooth operation of the department by providing support and follow-through to staff and management. Acts as liaisonwith others and performs various reporting and organizing tasks such as updating constituent records, completing budgeting tasks for thedepartment, ordering supplies, and maintaining departmental communications. Also performs routine administrative functions such asscheduling appointments, maintaining paper and electronic files, and providing information to callers.
DUTIES AND RESPONSIBILITIES:
- Serves as a liaison for both internal and external stakeholders including but notlimited to UI Foundation leadership and staff, university and advancement leadership, and external partners such as donors, serviceproviders, and vendors. Acts independently, when possible, to facilitate communications.
- Coordinates departmental schedules andcontributes to the smooth operations of the department.
- Exhibits excellent customer service as the first point of contact forDonor Services phone communications and as a team member for UIF phone communications.
- Drafts, edits, and analyzescommunications, documents, and operational items. Prepares, maintains, and organizes reports and information based on departmental andinstitutional needs.
- Scans and records confidential and secured documents and materials, adhering to all data standards forstorage and maintenance, including the appropriate and timely filing and routing of items.
- Processes pre-authorized financialtransactions and monitors budgetary expenditures on an ongoing basis on behalf of the department.
- Provides budget, communication,and extra project support to Gift Planning and Marketing and Communications as needed.
REQUIREDQUALIFICATIONS:
- Minimum three years of work experience as an administrative professional in a fast-paced officeenvironment.
- Strong organizational and time management skills and proven ability to excel in a fast-paced objective-focused,professional environment with the capacity to routinely manage shifting deadlines and priorities.
- Proven ability to beresourceful, handle unexpected situations or challenges, and manage multiple tasks simultaneously while adjusting to changing priorities.Must possess critical thinking skills and be capable of making independent decisions.
- Excellent verbal and written communicationskills are necessary to interact effectively with colleagues, clients, and other stakeholders. Attention to detail and the ability tomaintain confidentiality. Strong interpersonal skills, including professionalism, friendliness, and the ability to work well in a team.
- Proficiency in computer applications, including word processing, spreadsheets, and presentation software. Knowledge of officeequipment, such as printers, scanners, and fax machines.
- High-level proficiency in MS Office suite and the propensity to becomeproficient in Blackbaud (or equivalent customer relationship management system) and related technical systems.
- Exhibitsdevelopment program values of integrity, civility, collaboration, innovation, and impact.
Application Deadline: March 8, 2026
The starting salary range for this position is projected to be $38,000 - $45,000per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we'renot limited by these posted ranges.
You'll be inspired daily in our state-of-the-art, environmentally conscious workspace - astunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options.We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remotework flexibility.
Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance,generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present andfuture wellbeing, providing the support you need to succeed.
Application Process: For fullconsideration for the role, all candidates must complete an online application and include a cover letter and resume. Candidates may createa profile through https://jobs.uif.uillinois.edu.For further information regarding application procedures, contact Foundation Human Resources at uifhrsearches@uif.uillinois.edu.
THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUALOPPORTUNITY EMPLOYER
