Operations Coordinator

Delta Hospital Auxiliary Society • Full-time • Remote (Delta, British Columbia, CA) • C$ 65k - C$ 70k / year • 3w ago

The Delta Hospital Auxiliary Society (DHAS) is seeking someone who is passionate about DHAS’s mission to join our team as a full-time Operations Coordinator.

About us

The Delta Hospital Auxiliary Society (DHAS) supports patient care and comfort at the Delta Hospital Campus of Care through revenue-generating businesses. Service is also provided through volunteers working in supportive programs. The Operations Coordinator will be passionate about DHAS’s mission and will strive to ensure the organization remains organized, efficient, and impactful.

Summary

Reporting to the Director of Operations, the Operations Coordinator will oversee and support the administrative, operational, and volunteer management activities of DHAS. The Operations Coordinator works collaboratively with Unit Coordinators and volunteers to ensure the Auxiliary’s objectives are met. The Operations Coordinator will administer financial and operational activities, recruit and onboard volunteers, and ensure that DHAS’s mission is effectively communicated and executed.

The Operations Coordinator is a hands-on, approachable, and adaptable professional who balances operational oversight with active engagement across DHAS business units. This role requires strong problem-solving skills, flexibility, and a collaborative leadership style, with a particular focus on volunteer recruitment, engagement, and support.

Duties and responsibilities

Working closely with the Director of Operations, Unit Coordinators, and other staff, the Operations Coordinator’s responsibilities include:

Financial Management

Finance tasks, including managing payroll, monitoring cash balances, manage signing authorities, ordering cheques, and online administration
Maintain insurance and submit claims
Update information with Societies BC
File annual application for permissive tax exemption
Renew business licenses
Manage inspections

Administrative Responsibilities

Office management
Update and distribute policy documents and handbooks
Purchase supplies and uniforms
Maintain Society’s electronic files in SharePoint and Better Impact
Manage EPOS and Moneris accounts
Provide support for Office 365, SharePoint, and other programs and platforms

Operational Management

Provide hands-on assistance and support to Unit Coordinators in the three businesses, including merchandising, receiving, ordering, and inventory

Volunteer Recruitment and Engagement

Recruit and screen applicants for volunteer placements by reviewing application forms, conducting interviews, performing reference checks, evaluating applicant’s suitability for specific programs and recommending the applicant to the appropriate Unit Coordinator
Maintain policy handbook and volunteer handbook in each business unit
Lead volunteer recruitment, screening, and onboarding processes, including application review, interviews, reference checks, and placement recommendations
Serve as an approachable and visible point of contact for volunteers across DHAS units
Foster positive relationships with volunteers and Unit Coordinators to support retention and engagement
Support creative and meaningful volunteer engagement initiatives within each business unit
Maintain and update volunteer handbooks and policies to ensure clarity and consistency

Community Engagement and Communications

Collaborate with the Communications Committee to ensure effective community outreach and communication strategies.

Event Management

Plan and organize special events such as the AGM and holiday party

Education and training

University degree in business preferred. Two years recent related experience or an equivalent combination of education, training, and experience.

Qualifications and experience

Ability to building positive relationships and foster a collaborative work environment
Ability to problem solve and multitask in a complex environment
Knowledge of bookkeeping procedures
Exceptional interpersonal and communication skills, both written and verbal
Proficiency with MS Office and online file management systems
Strong organizational, time management, and change management skills

Additional attributes

Passion for community service and commitment to DHAS’s mission.
Experience with volunteer-driven organizations is an asset
Creative thinker with an interest in enhancing volunteer engagement and recruitment
Comfortable working across multiple priorities and supporting diverse teams

How to apply

Interested candidates are invited to apply by submitting a current résumé and cover letter. Please email your application to:

Banafshe Namazi
Banafshe.namazi@dhas.ca

Applications will be reviewed as they are received. Only those selected for an interview will be contacted.

Equal opportunity statement

The Delta Hospital Auxiliary Society is an equal opportunity employer. We are committed to fostering an inclusive, respectful, and supportive workplace. Employment decisions are based on qualifications, experience, and organizational needs. We welcome applications from all qualified individuals.

The Delta Hospital Auxiliary Society encourages applications from people of all backgrounds, including but not limited to Indigenous Peoples, racialized individuals, persons with disabilities, women, and members of the LGBTQ2S+ community. Accommodations are available upon request throughout the recruitment and selection process

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