Job ID: 318390
DepartmentHERRON SCHOOL OF ART & DESIGN (IN-HERR-IUINA)
Department InformationHerron School of Art and Design (Herron) has been Indiana's premier school for art and design since its founding in 1902, now offering regionally and nationally accredited professional degrees in art, design, and music. The school is part of the thriving urban campus of Indiana University (IU) Indianapolis, located near the heart of the city and its many cultural institutions. Herron has 50 full-time faculty members serving 12 undergraduate majors and 6 graduate degrees, offering a curriculum that prepares graduates to be leaders in a world that requires a unique combination of creativity, conceptual skills, and technical abilities. Herron is an engaged community and regional partner with 5 public galleries, youth and continuing education programs, and the Basile Center for Art, Design, and Public Life.
Job SummaryDepartment-Specific Responsibilities
- Coordinate annual giving activities.
- Prepare, distribute, and file letters of acknowledgement to donors.
- Enter donor data into database and run reports as needed.
- Make stewardship calls to donors who make annual gifts to the school, to help build the donor pipeline.
- Assist with stewardship packets to scholarship donors.
- Work with Director of Development on annual projects such as online giving, IU Day, Regatta, Calendar Year-End, Friends of Herron, and John Herron Society appeals, etc.
- Work with Marketing and Communications on projects such as giving sites and updates on the website, public donor listing posters, social media, e-newsletter features, etc.
- Proofread proposals, letters, and other correspondence prior to distribution.
- Coordinate alumni engagement activities.
- Serve as chairperson of the school's existing Alumni Engagement Committee made up of staff, faculty and alumni.
- Oversee the nomination process for the annual Herron Distinguished Alumni Award
- Attend Indiana University Alumni Association (IUAA) quarterly meetings, trainings, and workshops.
- Enter alumni data into database and run reports as needed.
- Provide tours of the school to alumni.
- Work with Herron's Career Development Director regarding connecting with alumni who are seeking internships, mentoring opportunities and other engagement with students.
- Serve as contact person to the Herron Alumni Drawing Class.
- Oversee annual IUAA budget reports and proposal submissions.
- Assist with development and alumni events.
- Work with Director of Development regarding planning, implementation and evaluation of donor and alumni focused events such as gallery preview receptions, alumni reunions/rendezvous (in and outside of Indianapolis), faculty research showcases, etc.
- Oversee all aspects of Herron's 125th anniversary taking place in 2027, including overall plans and theme, volunteer recruitment and management, work with vendors, and with Director of Development regarding underwriting of the event.
General Responsibilities
- Perform administrative tasks in support of the university's development and advancement efforts and may interact with officers across all development and advancement job families, as well as donors, the general public, and representatives across the university and university community.
- Tasks may include answering phone calls and emails, maintaining and updating donor databases, scheduling events and travel for donor interaction and solicitation, preparing and sending digital and direct mail solicitations, preparing documentation of pledged and received gifts, and coordinating stewardship and donor recognition activities.
- Compile metrics, facts, and general operations information about IU and its schools and departments for distribution to donors.
- Prepare and update basic and complex reports and presentations for use by other development staff, engaging supervisor for help as needed.
- Provide an excellent donor experience through customer service, active listening, inclusive language, and thoughtful and persuasive discussion, consistently upholding the integrity and mission of Indiana University.
QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED).
WORK EXPERIENCE
Required
- 2 years of experience in fundraising/development, administrative, higher education foundation, or related field.
Preferred
- Experience in alumni relations and special event coordination.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrated time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Highly thorough and dependable.
Preferred
- Strong ability to build meaningful relationships.
- Ability to manage event logistics.
Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work LocationIndianapolis, Indiana
Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job ClassificationCareer Level: Intermediate
FLSA: Nonexempt
Job Function: Development & Advancement
Job Family: General Development
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Equal Employment OpportunityIndiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
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Telephone: 812-856-1234
