External Applicants: Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.
Cover Letter and Supporting Documents:
- Navigate to the "My Experience" application page.
- Locate the "Resume/CV" document upload section at the bottom of the page.
- Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.
Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.Current Employees:Apply from your existing Workday account in the Jobs Hub.
Do not apply from this website. A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.Job Description SummaryThe Development Coordinator, School of Law, partners with the Law School's Development Team to perform a variety of functions that support all fundraising, volunteer activities, and alumni engagement for the School of Law. This includes analyzing the prospect management plan for each gift officer, reviewing prospect portfolios for all team members, recording and tracking progress on "next steps" with School of Law prospects and ensuring that time is being spent with the very best prospects available. Provides actionable, value-added analysis of a variety of data (i.e. portfolio/wealth management), in order to inform strategies on rated School of Law prospects. This position also provides all variety of administrative, analytical, logistical, project, and executive support to the Law School development team, including supporting the day-to-day activities of the office and serving as the first point of contact and liaison with internal and external constituencies. This position also assists with composition and preparation of various correspondence, materials, and administrative reports to internal and external University Advancement constituencies.
*This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.
Job DescriptionEssential Functions:- Proactively partners with the School of Law development team to create individual processes to ensure timely action on items required to be documented in Deacon Advancement Database (DAD) (i.e. call reports and portfolio assignment updates), preparation for visits and events and other follow-up items.
- Use DAD to effectively maintain School of Law prospect information, including all related fundraising modules to ensure individual and team goals are being met. Ensures all top law school prospects on the prospect map are actively managed by a member of the Law development team or a Wake Community team member.
- Works proactively with the Wake Community team (generalist development partners) on regular meeting and communication cadence to ensure law school prospects are a priority for the generalist calling officers.
- Conducts monthly (at a minimum) review of Prospect Plan and Steps report with the Assistant Dean of Development to ensure execution on all prospect plans. Regularly reviews prospect portfolios with each member of the team ensuring that they contain the best prospects available for management.
- Creates and reviews the monthly School of Law development dashboard report; reviews LYBUNT (last year but not this year) and SYBUNT (some year but not this year) reports for all giving to the law school as well as other key metric reports with the Assistant Dean and fundraising team to monitor progress and help with strategy.
- Manages the gift acknowledgement process for School of Law donors.
- Maintains the Law School's Board of Visitors and Rose Council (young alumni board) advisory membership databases, rosters, the website, etc.
- Under supervision of the Asst Dean of Development, supports the Law Board of Visitor and Rose Council board member experience via management of the onboarding, offboarding, and day-of board meeting experience. Develops collegial relationships with board and council members, providing special treatment for the School of Law's top volunteers. Collaborates with the Senior Director, Volunteer Engagement, on details of the above experiences.
- Assists the Director of Alumni Engagement, School of Law, in creating event invitations, event management in Advancement Database, managing guest registrations and communications.
- Troubleshoots budget questions with the FAS office. Prepares journal entries as needed. Analyzes past event expenditures and helps assess potential spending for the current year events.
- Collaborates closely with the Law School Dean's office on development related activities, including, but not limited to drafting correspondence and providing prospect information and other development support to the Dean of the Law School, including profile cards, run of show documents for events, and potentially, assistance with travel (together with Dean's Executive Assistant).
- Communicates externally as appropriate with University alumni and key volunteers.
Required Education, Knowledge, Skills, Abilities:- Bachelor's degree.
- Three to five years of experience in a non-profit or academic environment with evidence of specific skills, especially writing, event planning/coordination, organizational, volunteer management and customer service orientation relevant to the position; experience in educational fundraising.
- Strong verbal and written skills, including a willingness to reach proactively out to constituents and colleagues in person, via phone and email.
- Respect for the dignity and abilities of all people.
- Strong organizational and interpersonal skills with an excellent attention to detail and the ability to be courteous and diplomatic in all communications.
- Intellectual curiosity and a desire to engage in research for practical fundraising purposes.
- Research/library/analytical skills, including the ability to use online research tools.
- Strong customer service orientation with ability to communicate and work cooperatively with individuals from diverse backgrounds and cultures.
- Demonstrated ability to maintain confidentiality and adhere to the highest ethical standards.
- Ability and willingness to manage multiple tasks and deadlines in an open environment of frequent interruptions and competing priorities.
- General knowledge of the School of Law and the University, including the specific partner departments and Alumni Engagement office.
- Ability and willingness to attend events if required and work occasional evening and weekend hours as needed.
- Strong computer skills including proficiency in Microsoft Office programs, Google software, and other relevant software as well as essential internet tools and online databases.
- Proven ability to prioritize and work independently, to work responsibly and to meet deadlines.
Preferred Education, Knowledge, Skills, Abilities:- Familiarity with a Development/Advancement environment.
- Experience working with prospect/constituent management in a development database.
Accountabilities:- Responsible for own work.
- May supervise student workers.
Physical Requirements and Environmental Conditions: Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. No adverse environmental conditions expected.
Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.
Additional Job DescriptionTime Type RequirementFull time
Note to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Equal Opportunity StatementThe University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for ApplicantsIf you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact
AskHR@wfu.edu or (336) 758-4700.
