Executive Assistant Job Description
Hours: 20 hours weekly
Reports to: Principal Consultant
Status: Non-exempt, hourly
About us
Successful Nonprofits® helps nonprofits and their leaders thrive. We provide strategic planning, board development, coaching, and interim executive services. The consulting practice further supports the nonprofit sector through a weekly twice-weekly podcast, blog posts, webinars, email newsletter and conference presentations
Working at Successful Nonprofits®
We're not just a consulting practice – we're a dynamic force for change in the nonprofit sector. We are looking for individuals who are ready to thrive in a fast-paced environment and are deeply committed to inclusion and making a meaningful impact. In our work together, we value:
- Inclusion: We believe that diverse perspectives lead to innovative solutions. We strive for an inclusive workplace where every voice is heard and respected.
- Impact: Our work is more than just a job; it's an opportunity to make a real difference in the nonprofit sector. We seek individuals who are passionate about our mission and driven to contribute to our clients' success.
- Mutual Accountability: We hold ourselves and each other accountable. This means not only delivering on our promises but also communicating proactively if challenges arise. We expect transparency and honesty in all our interactions.
- Professionalism: Our team maintains the highest level of professionalism in every aspect of our work. We value competence and expect each member to excel in their roles, delivering quality work consistently.
- Healthy Work-Life Balance: While we are committed to our work, we also understand the importance of maintaining healthy boundaries between professional and personal life. We promote a culture where work-life balance is respected and encouraged.
Our Successful Nonprofits® team values your contribution, supports your growth, and encourages you to be your best both professionally and personally.
Position Overview:
This part-time position provides administrative support to Successful Nonprofits® Principal Consultant and also provides administrative support for the podcast, blog, webinars, email and email newsletter.
The team member works remotely using a firm-provided MacBook with HiveDesk enabled.
Responsibilities and Duties:
True to the consulting sector, there will not be a typical day. With this caveat, a sample of responsibilities are below.
- Podcast duties include (a) booking and following up with podcast guests; (b) posting the episode to the audio feed.
- Manage social media posts on LinkedIn and Facebook; this is limited to scheduling posts and does not include creating posts or artwork.
- Design and edit spreadsheets. This also includes data entry, data analysis, pivot tables and chart creation.
- Compile and schedule the weekly newsletter; this is limited to compiling content; ensuring newsletter link accuracy, entering content in the CRM, and scheduling the email newsletter. This does not include writing newsletter content.
- Support webinars by creating the signup form in the CRM, managing registrations, communicating with registrants, managing the zoom room during webinars, and scheduling post-webinar emails.
- Manage the CRM. This includes ensuring all data in the CRM is accurate; designing newsletter sign-up forms; and preparing DRIP campaigns.
- Review credit card statements for Successful Nonprofits® consultants. This includes ensuring each expense on the statement has a submitted receipt and assigned expense category; following-up on missing receipts; and creating pivot tables.
- Manage the Principal Consultant’s calendar, email, and to do list.
- Other administrative duties as assigned.
Skills, education and experience required:
Strong writing, proof reading and math skills Excellent critical thinking skills High proficiency with MS Excel, PowerPoint and Word At least three years professional experience working in an office environment Comfort with talking to and interacting with Successful Nonprofits® community members Strong attention to detail Ability to work efficiently with minimal supervision While a remote position, only Georgia residents will be considered
Hours
This position will work four consecutive hours per day, Monday – Friday, between the hours of 8:00 AM ET and 6:00 PM ET.
Benefits
Successful Nonprofits® offers unlimited PTO after six months of employment and an employer-paid retirement plan after three years of employment. Part time employees are not eligible for health insurance.
How to apply
Email your cover letter and resume as a single PDF document to ea@successfulnonprofits.com and complete a brief candidate screening survey at www.successfulnonprofits.com/ea.
Equal Opportunity Employer
Successful Nonprofits® prohibits and does not tolerate discrimination based on race, ethnicity/nationality, gender, sexual orientation, gender identity, religion, age, disability, marital status, or other legally protected status. We will consider all qualified candidates regardless of formal education completed and will also consider qualified candidates who are formerly incarcerated. This extends to all our recruitment, retention, promotion and compensation decisions.
