Advancement Coordinator - Full-Time
Conveniently located in Morris County with easy access to Routes 287, 280, 80, 10, 24, and the Convent Station train station, Saint Elizabeth University which was established in 1899 by the Sisters of Charity of Saint Elizabeth resides on 150 acres of picturesque rolling hills and lush woodlands. The University offers a quality education in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures.
Diversity and Inclusion Statement:
Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention.
SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.
Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.
Description of the Position:
Saint Elizabeth University seeks a detail-oriented and mission-driven Advancement Coordinator to support the Office of Advancement in fundraising operations, donor stewardship, and reporting. This role will be responsible for gift processing, donor database management, and generating internal and donor reports to enhance engagement and fundraising efforts. The ideal candidate is organized, data-savvy, and passionate about higher education philanthropy.
Essential Duties and Responsibilities:
Gift Processing & Donor Acknowledgment
- Process all charitable contributions, ensuring accurate and timely recording in the university's donor database.
- Generate and distribute donor acknowledgments, tax receipts, and stewardship reports.
- Work closely with the Finance and Financial Aid Offices to reconcile donations and ensure compliance with financial policies.
- Maintain records of pledge commitments, recurring gifts, and matching gift submissions.
Data Management & Reporting
- Maintain and update donor records in the university's Advancement database, ensuring data integrity.
- Generate regular and ad hoc reports on fundraising progress, donor engagement, and campaign performance for leadership and board members.
- Assist in prospect research and donor pipeline development to support major gift cultivation.
- Collaborate with the Stewardship team to track donor impact and recognition programs.
Advancement Operations & Administrative Support
- Assist with event logistics for donor recognition events, alumni gatherings, and fundraising initiatives.
- Support annual giving campaigns, direct mail initiatives, and online fundraising efforts.
- Serve as a point of contact for donor inquiries, providing excellent customer service.
- Coordinate with university departments to ensure alignment in donor communications and reporting needs.
Qualifications
- Bachelor's degree is required.
- 1 - 3 years of experience in data entry, database management, or nonprofit operations, is required
- Familiarity with fundraising databases (Blackbaud, Salesforce, or similar CRM) and Microsoft Office Suite (Excel, Word, Outlook).
- Strong analytical and problem-solving skills, with the ability to generate and interpret financial and donor data reports.
- Excellent attention to detail, organizational skills, and the ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Commitment to the mission and values of Saint Elizabeth University.
Why Choose Saint Elizabeth University?
Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty and staff who are committed to excellence, and an attractive benefits and compensation package.
Full-time Faculty and Staff Benefits Include:
- Employer-Subsidized Health Care Plan
- Dental and Vision Plan
- Health Savings and Flexible Spending Accounts
- 403(b) Retirement Savings Plan with Employer Match
- Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost
- Supplemental Insurance Available for Employee, Spouse and Dependents
- Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.)
- Employee Assistance Program
- Tuition Remission for Employee, Spouse and/or Dependents
- Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600+ Colleges and Universities
- 14 Paid Holidays, as well as the Week after Christmas Off with Pay
- Paid Days Off on Fridays in the Summer Months
- Birthday as a Paid Day Off
- Generous Vacation Policy
- New Jersey Earned Sick Leave
- Employee Discount Program
Important to Know:
The health and safety of students, faculty and staff are a University priority. Please be advised that the University reserves the right to modify all policies and procedures related to COVID-19 based upon local conditions and emerging guidance from local, state and federal agencies.
How to Apply
- Applications should consist of a cover letter, resume, proof of certifications and three professional references with email addresses and/or telephone numbers.
- Saint Elizabeth University is an Equal Opportunity/Affirmative Action/ Veterans/ Disability Employer.
- Applicants from diverse backgrounds are encouraged to apply.
- Saint Elizabeth University is a designated minority serving undergraduate institution.
EEO/AA Statement:
Saint Elizabeth University aspires to create a community based on the collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspective, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals feel and experience an environment where they are welcome, safe, secure, and heard. As such All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compliance of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.
