Company Description:
In surveying the grounds of what is now Wittenberg University, the Rev. Ezra Keller, the college's first president and founder, remarked: "This is a lovely spot for a literary institution." Today, that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio, with architecturally distinctive structures that embrace Wittenberg's past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professors, engaging classroom experiences, service opportunities, and valued athletics traditions, Wittenberg is home to 1,500 students, 60 majors, minors and special programs, three graduate programs, and 25 varsity sports.
Job Description:
Wittenberg is seeking an Administrative Assistant for the office of Advancement and Alumni Relations. This position provides direct administrative support to the Advancement and Alumni Relations staff and serves as the initial point of contact for alumni and guests. This is a full-time (working approximately 40 hours per week), non-exempt position, reporting to the interim Vice Presidents of Advancement and Alumni Relations.
Essential functions include, but are not limited to:
- Perform a variety of administrative and management support for the Vice President of University Advancement, including but not limited to: editing, copying, data handling, researching, routing correspondence, fielding calls, scheduling, office billing, office management of supplies and room reservation, maintaining and stocking collateral inventory, etc.
- Handle donor and alumni acknowledgement outreach as assigned.
- Manage donor and alumni special mailing projects as assigned.
- Welcome guests and alumni by greeting them, in person or on the telephone; answer or directing inquiries to the appropriate parties.
- Maintain customer confidence and protect operations by keeping information confidential; follow PCI compliance and IRS guidelines for gift acceptance, as necessary.
- Coordinate donor visits and small events, as appropriate.
- Coordinate team meetings, outings and other activities.
- Coordinate scheduling, printing or other work with campus partners.
- Serve as a representative of University Advancement to both internal and external constituents.
- Perform other relevant duties as assigned such as special projects, programs, and developmental activities.
Requirements:
Candidates must have:
- A high school diploma or GED are required; an associate's degree is preferred.
- Some relevant working experience.
- Demonstration of strong writing and reporting skills, time management presentation skills, and strong verbal communication required.
- Working knowledge and experience using Microsoft Office software (Outlook, Word, Excel, Teams and PowerPoint).
- Ability to remain stationary for office work for more than 50% of the work day.
Additional Information:
Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.
The successful candidate will demonstrate support for community and belonging as well as participate in maintaining a respectful, positive work environment.
Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies.
Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
For this position, we are unable to sponsor candidates for work visas. Wittenberg University participates in E-Verify to confirm authorization to work in the U.S.
Application Instructions:
Review of applications will begin immediately and the position will remain open until filled.
To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.
- Resume
- Cover letter
- Name, relationship, and contact information of three professional references.
Applicants who require accommodation during any stage of the hiring process should contact the Office of Human Resources at (937) 327-7517 or email hure-mail@wittenberg.edu.
