Advancement Services Coordinator

Ohio Northern University • Full-time • Ada, OH, US • 3m ago

Position Title
Advancement Services Coordinator

Position Type
Administrative Staff

Classification
4

Job Summary

Functioning as part of the Advancement Services team, the Advancement Services Coordinator is responsible for maintaining the accuracy and integrity of the Ohio Northern University donor database to support the reporting and technical functions of the Office of Advancement. Several of the main tasks include posting incoming gifts, producing gift acknowledgments, recording gift pledges, updating and creating a variety of records regularly, maintaining campaign attainments, and preparing comparative, analytical and statistical reports. The individual will perform primary level functions of the above activities, particularly in the electronic deposit and reconciliation of gifts, referencing existing, updating, and creating constituent records. The Advancement Services Coordinator will also assist the overall Advancement division with special projects and cross-department needs as required.

Scope

Supports Department of Advancement Services in Gift Processing, Biographic Data maintenance and entry, Data Integration with third-party systems, special projects, and fulfills cross-department needs as necessary.

Principal Responsibilities

Post incoming gifts to the University in the integrated administrative database (e.g. Raiser's Edge, GiveCampus, etc.)
Perform daily electronic deposits of checks through the institution's banking portal
Reconcile deposits with actual totals
Produce gift acknowledgments and relevant reporting for fundraising and administrative staff, daily.
Record gift pledges in Raiser's Edge and generate pledge reminders.
Build a daily gift transaction log
Accurately input appeals related to gifts received via specific efforts
Record notes donors may have communicated
Create new constituent records
New alumni management
Prepare annual gift statements
Payroll deduction pledge and gift management
Process matching gifts forms and act as liaison with matching gift corporations and related foundations
Organize accompanying hardcopy materials that enable seamless logging of gifts in Raiser's Edge
Collaborate in the continuous effort to improve the quality and accuracy of data (including the development and modification of department data standards, implementing more automated processes for consistency, etc.).

Perform a variety of updates on including records:
Contact information
Marital information
Occupational/Business ownership history
Additional Familial information; children and relatives
Collect and organize self-submitted profile updates from ONU's alumni system in preparation for mass updates
Special projects to enhance data health
Research "lost" and deceased alumni to maintain current contact profiles that enable appropriate communication
Utilize Internet search, electronic and hardcopy data to confirm, update or resolve inconsistencies in constituent profile data

Create and Maintain Reports/Information
Provide tools and documentation for annual audits, in conjunction with the University Controller
Produce and monitor the integrity of monthly comparative gift reports and ensure all are maintained according to business rules and practices
Maintain numerous campaign attainments as necessary
Create and maintain endowed and non-endowed funds

Communication and Supervision
Gather factual information from within the department and from other departments.
Occasionally correspond with internal and external contacts to respond to inquiries or convey the enforcement of regulations, policies, and procedures
Assist in the supervision of student workers
Participate in the support of division-wide or cross-departmental initiatives
Act as point of contact with internal and external audiences for the department's phone and email
Other duties as assigned.

Required Skills
* Excellent organization and written/oral communication skills
* Proficiency in Microsoft Office products
* Ability to identify and resolve issues, analyze data, and make recommendations
* Forward-thinking with the ability to analyze, prioritize and improve department workflows related to data and reporting
* Strong attention to detail
* Ability to work with accuracy in a fast paced environment
* Above-average typing skills and excellent proof-reading skills
* Must be comfortable and accurate in working with numbers
* Highest standards of integrity and confidentiality

Minimum Qualifications
* Bachelor's Degree or equivalent experience
* Ability to work during the end of organization's fiscal year (late May through early June), as well as, the end of the calendar year
* At least one to two years of similar office experience

Preferred Qualifications
* Bachelor's degree
* Knowledge of charitable giving in a higher education context (or) non-profit fundraising environment
* Experience with Raiser's Edge integrated administrative database software

EEO Statement

ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment.

Appointment Length
12-months

Closing Date
10/31/2025

Status
Full-Time