Date Posted: 04/08/2026
Req ID: 47571
Faculty/Division: VP – Division of University Advancement
Department: Divisional Relations
Campus: St. George (Downtown Toronto)
Position Number: 00038846
Existing Vacancy: Yes
Description:
About us:
The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.
DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions; creating an organization and culture that fosters diversity and inclusiveness.
Your opportunity:
As Senior Prospect Management Analyst, you will be a strategic partner to gift officers, Advancement leaders, and colleagues across the Division of University Advancement. You will help shape how prospect portfolios are built, reviewed, and strengthened so that fundraising activity is focused, disciplined, and aligned with institutional priorities.
In this role, you will combine analysis, judgment, and relationship management to support strong prospect strategy and pipeline performance. You will lead regular portfolio conversations, provide informed recommendations on prospect movement and assignment, and develop reporting and tools that help colleagues make sound fundraising decisions. The incumbent has responsibility for the daily management, maintenance and oversight for documents, systems and processes necessary to maintain effective and efficient operation of the prospect management program.
You will also play an important role in supporting the effective use of prospect management systems, procedures, and data across the division. This is an excellent opportunity for an experienced prospect management professional who wants to contribute at a high level in a complex advancement environment and help strengthen prospect management practice across a major institution.
Your responsibilities will include:
Building and strengthening relationships with stakeholders and partners of strategic importance
Advising on strategies for potential major donor prospects
Assessing needs and contributing to the development and implementation of plans for prospect identification, cultivation, solicitation and recognition
Producing complex statistical information
Planning components of prospecting projects
Generating reports
Training end-users on procedures and the use of supported IT systems
Essential Qualifications:
Bachelor’s degree or an equivalent combination of education and experience.
Minimum three years experience in advancement/fundraising.
Relevant experience in project management, advancement services, fundraising operations within a complex advancement environment preferred.
Significant relevant experience in prospect management, advancement services, fundraising operations, or a related function, preferably within a complex advancement environment.
Experience working with comprehensive contact management or fundraising database systems such as Blackbaud CRM, or similar platforms.
Experience with prospect management and/or fundraising experience considered a strong asset.
Demonstrated ability to advise on prospect strategy and use data from multiple sources to make sound recommendations.
Experience planning and implementing projects, including developing schedules, milestones, timelines, deliverables, and reporting.
Experience managing multiple priorities and projects with competing timelines.
Experience preparing reports and analysis from multiple data sources.
Experience developing and delivering training, guidance documents, or related end-user resources.
Strong computer skills, including experience analyzing data in a complex CRM database and advanced fluency in spreadsheet work.
Ability to provide consultative advice on data requirements and explain processes clearly to a range of stakeholders.
Proven training and coaching skills, with the ability to collaborate effectively within a team and across functions to achieve shared goals.
Excellent written and verbal communication skills, including strong editing, spelling, and grammar skills.
Strong analytical skills and a high level of attention to detail.
Demonstrated ability to maintain strict confidentiality and handle sensitive information appropriately.
Knowledge of and commitment to professional ethics and appropriate guidelines and policies.
To be successful in this role you will be:
Diplomatic
Insightful
Organized
Team player
Closing Date: 04/29/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 — $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Fiona Chan
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
A job description is available upon request
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
