Position Number00813W
Unit Mission StatementUniversity Advancement creates the conditions for opportunity - human, financial and experiential - by garnering and stewarding the resources that advance William & Mary.
The William & Mary Foundation was created for the purpose of advancing and furthering the aims and purposes of the university of William & Mary (the "University" or "William & Mary") by the development and application of financial and other resources to the progress of the University and is organized and operated exclusively for charitable, scientific, and educational purposes, within the meaning of section 501©(3) of the Internal Revenue Code, including receiving, managing, investing, and administering private gifts and property and making expenditures to or for the benefit of the University.
Consistent with the university's shared services agreement with the William & Mary Foundation (WMF), this position is assigned 25% effort to support Foundation Services LLC, a subsidiary of the WMF, with the responsibilities outlined below.
Position SummaryThe Gift Processing Specialist is an integral member of the Office of Gift & Records Administration in the Office of University Advancement at William & Mary. The Gift Processing Specialist reports to the Associate Director of Gift Processing & Data Integrity and works collaboratively as a member of a team of Gift Processing Specialists.
The Gift Processing Specialist is responsible for data entry and customer service, both internally and externally. The data entry includes entering information about individual gifts, pledges, and pledge payments into a centralized database of gifts. Customer service includes speaking with donors to resolve their inquiries and concerns about their gifts, pledges, or pledge payments. The Gift Processing Specialist follows appropriate standards and policies and works with speed and a high degree of accuracy to fulfill the team's goal to ensure that all gifts, pledges and pledge payments are processed accurately and efficiently. The Gift Processing Specialist will also collaborate with various units in the Office of University Advancement on gift solicitations and items requiring special attention.
The successful Gift Processing Specialist will help foster a culture of belonging and trust that embraces all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.
Please review the full position description with all job duties under the "Featured Job Opportunities" on the University Advancement website.
https://advancement.wm.edu/come-work-with-us/open-positions/index.phpEssential DesignationNo
Position Restricted?No, this is a continuing E&G funded position and not term-limited
Position MonthsFaculty or Staff: 12 month
Required Qualifications- High school diploma or equivalent.
- Commitment to diversity, equity, and inclusiveness, including, but not limited to, collaboration, staffing, and programming.
- Familiarity with and understanding of the purpose of fundraising in higher education or a nonprofit setting.
- Bookkeeping experience, using automated bookkeeping software and/or system (typically 1-2 years).
- Demonstrated ability and desire to learn, retain and apply complex, detailed processes and procedures.
- Proficiency working with a variety of software applications (MS Office).
- Strong mathematical and computational skills and the ability to audit or proofs one's own work to ensure accurate calculations.
- Strong analytical and problem-solving skills with the ability to analyze large sets of data, and reports.
- Ability to work independently, exercise discretion, diplomacy and use good judgment in performing all responsibilities.
- Commitment to meet expectations of efficiencies, timeliness and accuracy.
- Strong oral and written communication skills with a strong customer service orientation, and the ability to articulately respond to donor calls and inquiries.
- Strong organizational skills with the ability to thrive in a fast-paced, cyclical environment while managing multiple priorities within strict deadlines.
Preferred Qualifications- Bachelor's degree in business, accounting, finance, or related field.
- Demonstrated experience working in a bookkeeping or data entry function in a fast-paced and busy office (typically 2-4 years).
- Experience with a relational database (typically 2 years).
Is the position remote work eligible?Not eligible
Remote Work DisclaimerRemote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay RangeUp to $46,000, commensurate with experience
Advertised Pay Range StatementAll hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
EEO StatementWilliam & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
