Assistant Director of Operations, Leadership Philanthropy and Engagement (10007843)

Vanderbilt University • Full-time • Nashville, TN, US • 1d ago

Job Description

Please excuse any formatting errors on this job description. This is a known systems issue we are working on fixing.

This new Assistant Director of Operations position will be an important team member to assist with the activities of Development and Alumni Relation's (DAR) Leadership Philanthropy and Engagement (LPE) team on all aspects of their complex operations. This position will provide support to all functions which requires the ability to prioritize multiple projects according to deadlines and the ability to exercise independent judgment.

As a key contributor for the Chancellor's and DAR Vice Chancellor's personal outreach, you will work directly with members of the LPE team to provide timely and bespoke communications, data entry and tracking, and hospitality team assistance as needed. You will employ secondary support for personalized donor relations efforts of key audiences.

About the Work Unit:

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs. Learn more about our department at https://www.vanderbilt.edu/dar/

Key Functions and Expected Performance:

Draft various personalized letters and e-mails (communications) for cultivation and stewardship purposes.
Possess strong writing and editing skills and the ability to tailor messages that resonate with diverse audiences.
Ensure a consistent voice, tone and style that reflects that of the university Chancellor and Vice Chancellor, Vanderbilt's organizational values, and supports DARs operational goals.
Collaborate on multi-person teams for strategic university wide initiatives and events.
Assist the Leadership Philanthropy and Engagement office with special projects/initiatives such as Chancellor's personal outreach.
Oversee Development Officer approval process (sign off) of communications crafted for leadership.
Demonstrate expert ability to operate PowerPoint presentations in a Zoom environment, ensuring seamless transitions and effective visual support for virtual discussions and presentations.
Maintain a process improvement mindset, consistently looking for ways to improve accuracy and efficiency.
Track and maintain event details in internal tracking tools.
- Track status of invitees - invited status pending, yes, or declined.
- Provide status of events - how many seats available, reserved, etc. as requested
- Gather guest names post-event and enter into Affinaquest database.
Compile event tracking data and reports.
Under the direction of the Senior Director of Hospitality and Concierge Services, track and manage data, assist with expense reports, PowerPoints, website editing, football ticket management as needed, and gift bag assembly and delivery as needed.
Other duties as assigned.

Supervisory Relationships:

This position does not have supervisory responsibilities.

This position reports administratively and functionally to the Senior Director of Donor Relations, Leadership Philanthropy and Engagement.

Work Environment:

This is a hybrid position located in the Nashville, Tennessee area. The expectation is to be in the office approximately one day per week or more depending on business needs.

Requirements:

A bachelor's degree, or the equivalent, is necessary.
3 years of relevant experience, or the equivalent, is necessary.
Proven experience as a writer and editor, preferably within the non-profit or fundraising sector.
Communication skills with the intellectual depth necessary to effectively relate to all audiences, from entry-level to senior level.
Clarity, crispness, and effectiveness in written and oral presentations.
This is not required, but preference given to experience working within higher education, non-profit, development, or other large organizations.
Exceptional interpersonal skills and credibility, maturity and sound judgment required to effectively engage with all potential candidates.
Proven ability to manage effectively during times of growth and change.
Strong project management skills with the ability to handle multiple priorities simultaneously.
Ability to execute projects within established processes, including delegation of tasks, materials organization, and managing deadlines.
Capacity to perform in an intellectually rigorous and complex environment.
Demonstrated ability to analyze, use, and present data.
Exhibit personal characteristics enabling effective interaction with important constituencies and possess a genuine commitment to the advancement of education and to the principles governing Development and Alumni Relations.

Required Skills

Community Building - VU
Constituent Relations - VU
Customer Relationship Management (CRM) Software - VU
Data Privacy Laws - VU
Data Visualization - VU
Donor Relationship Management - VU
Engagement Marketing - VU
Event Management - VU
Event Planning - VU
Stewardship - VU

About Us

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Job Info