Coordinator, Campaign and Growth Initiatives (10007935)

Vanderbilt University • Full-time • Nashville, TN, US • 11h ago

Job Description

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Position Summary:

The Coordinator, Campaign and Growth Initiatives serves as a project assistant, logistics liaison, and operations assistant in implementation of the campaign program in support of Vanderbilt's comprehensive campaign, university initiatives, and priorities. These include, but will not be limited to, new Vanderbilt campuses in New York City, West Palm Beach, and San Francisco; College of Connected Computing; Power the Impossible; Institute of National Security; and Athletics.

In this role, you will also work collaboratively with internal and external constituents to help reach the campaign's priorities and goals within designated timelines.

About the Work Unit:

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs. DAR's university development team is responsible for seeking new resources from alumni, parents, friends, and family foundations to support key fundraising priorities. More information can be found here: https://www.vanderbilt.edu/dar/

Key Functions and Expected Performance:

Events and Planning
Assist with planning university priority events in collaboration with internal and external university partners
Manage inquiries received in the shared team inbox promptly and accurately
Work with Marketing & Communications colleagues to design, edit, and distribute invitations, announcements, and other event communications
Coordinate development of event invitation lists in partnership with Research teams
Work closely with our event system (AlumnIQ) to manage registrations and attendance reporting. Post-event, assure transfer of event data into DAR database.
Manage onsite event logistics when needed
Send invitations and other campaign materials via SEM inbox
Assist with on-site event management as assigned
Occasionally work nights and weekends as needed for events
Research and Fundraising Support
- Support the Assistant Vice Chancellor with project management in support of fundraising work for Vanderbilt's San Francisco campus. Includes, but is not limited to, meeting and event prep, relationship tracking, database management, and scheduling.
- Track complex project timelines, streamline communications, and monitor follow-up tasks
- Assist with development of event briefings alongside colleagues from Research team

Other duties and special projects as assigned

Work Environment:

This position will be located in the Nashville, TN area. The role will be hybrid with an expectation of being in the office one day per week or more depending on business needs. Travel may be required according to event schedule.

Supervisory Relationships:

This position does not have supervisory responsibility; this position reports administratively and functionally to the Assistant Vice Chancellor of Campaign Strategy and Operations.

Education and Certifications:

Bachelor's degree, or the equivalent, is necessary

Experience and Skills:

One year of relevant experience is necessary
Strong organizational skills, attention to detail, and adaptability to shifting priorities are paramount.
Proven ability to work independently and collaboratively in a team environment and among a wide demographic of university constituents
Strong oral and written communication skills
Proficiency in Microsoft Word, PowerPoint and Excel
Communications, data analytics, event planning, and development and/or alumni relations experience in an academic setting preferred
Ability to work independently, assuming responsibility, prioritizing and carrying out duties with minimal supervision.
Ability to exercise good judgment in handling confidential information and managing sensitive organizational relationships.

Required Skills

Constituent Relations - VU
Customer Relationship Management (CRM) Software - VU
Customer Relationship Management - VU
Donor Analysis - VU
Donor Relationship Management - VU
Fund Development - VU
Fundraising - VU
Planned Giving - VU
Prospect Management - VU
Prospect Research - VU
Stewardship - VU

About Us

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Job Info