Position Number00996W
Unit Mission StatementIn University Advancement, we create the conditions for opportunity - human, financial, & experiential - by garnering and stewarding the resources that advance William & Mary.
At William & Mary, we convene great hearts and minds to meet the most pressing needs of our time. As such, the university aspires to attract and retain exceptional students, faculty and staff who keep W&M at the forefront of teaching, learning and research. University Marketing emphasizes three core areas - enrollment, advancement and reputation - to enhance William & Mary's standing as a top institution of higher learning in the U.S. and around the globe. Through its work to strengthen brand perception, student recruitment, alumni engagement and fundraising, University Marketing advances William & Mary's distinctive excellence, raises its profile worldwide and secures its financial foundation - creating meaningful connections and wide-ranging impact for all times coming.
Position SummaryThe Coordinator, Alumni Engagement Events is a key member of the Strategic Events team in the University Marketing Office at William & Mary. University Marketing includes all William & Mary efforts to develop and execute marketing programs and campaigns that increase brand identity, perception and awareness across three core areas - enrollment, advancement, and institutional reputation. William & Mary's ability to flourish and advance as a preeminent university depends largely on our ability to drive competitive application and enrollment metrics, ensure long-term financial sustainability and raise W&M's profile on a national and global scale
The Coordinator, Alumni Engagement Events reports to the Director, Alumni Engagement Events as part of the dynamic alumni engagement events team, assisting with events and event programming to engage friends and alumni of the university. The Coordinator assists the Strategic Events Team in these efforts through event coordination and support, office management and general administrative support.
The Coordinator, Alumni Engagement Events will help foster a culture of belonging that provides opportunity for all people and perspectives. This position is based in Williamsburg and is expected to work in the office on campus, eligible to work remotely up to two days per week.
Please review the full position description with all job duties under the "Featured Job Opportunities" on the University Advancement website.
https://advancement.wm.edu/come-work-with-us/open-positions/index.phpEssential DesignationNo
Position Restricted?No, this is a continuing E&G funded position and not term-limited
Position MonthsFaculty or Staff: 12 month
Required Qualifications- High school diploma or equivalent.
- Commitment to diversity, equity, and inclusiveness, including, but not limited to, collaboration, staffing and programming.
- Experience supporting fiscal administration (e.g., processing invoices, reimbursements, reconciliation) with knowledge of fiscal practices and procedures with the ability to process invoices and reconcile expenses (typically 1-2 years).
- Experience working in an office environment in a customer service or administrative position, performing a variety of administrative support functions with knowledge of successful office practices and protocols and the ability to support a variety of routine and complex tasks (typically 1-2 years).
- Knowledge of meeting and event coordination, with the ability to coordinate logistical details.
- Strong administrative skills with the ability to draft communications, coordinate travel arrangements and maintain and order supplies.
- Proficiency in a variety of software applications, particularly MS office (specifically Word and Excel), database management and web-based applications, with the ability to quickly adapt to and learn new software applications, and prepare reports.
- Excellent oral and written communication skills, with a strong customer service orientation and the ability to work effectively with internal external constituencies, while exercising diplomacy and tact in all interactions.
- Commitment to teamwork and accountability, with the ability to work independently and exercise sound judgment, taking an appropriate level of initiative.
- Strong organizational skills with the ability to manage multiple and competing priorities under deadlines with accuracy in all aspects of work.
Preferred Qualifications- Bachelor's degree in marketing, hospitality, communications or related field or the equivalent combination of education, training and/or experience.
- Experience supporting an executive or director level position (e.g., calendar management, travel arrangements, recording and distributing meeting minutes) (typically 1-2 years).
- Experience providing front-line customer service in a complex and busy office (typically 1-2 years).
- Experience using on-line event registration systems (Cvent, Social Tables) and/or a Customer Relationship Management (CRM) tool (typically 1-2 years).
- Experience working in higher education or nonprofit, preferably in events (typically 1-2 years).
- Understanding of graphic design, web design, video editing, or other collateral production.
Is the position remote work eligible?Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work DisclaimerRemote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay RangeUp to $42,000, commensurate with experience
Advertised Pay Range StatementAll hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
EEO StatementWilliam & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
